Finance Assistant Apprentice

·      Provide high quality financial support as part of the Bursary Team under the direction of the Bursar

·      Always maintain confidentiality in respect of school-related matters and to prevent disclosure of confidential and sensitive information.

·      Input standard information into the School’s financial system, Sage Line 50, in accordance with financial procedures.

·      Process purchase orders for appropriate equipment and materials accurately with agreed authorisation and timescales and submit to supplier’s/budget holders.

·      Process invoices within the terms stated by the supplier, ensuring the invoices are checked against purchase order, ensuring appropriate authorisation and payment in accordance with the agreed procedures and timescales.

·      Deal with queries from suppliers, customers, and other parties as is necessary in a professional and efficient manner.

·      Prepare pay lists for authorisation to process payments by BACS following the correct authorisation process.

·      Raise sales invoices as directed by the Bursar, including but not limited to all lettings invoices.

·      Send remittance advice, sales receipts and other necessary communications to suppliers/customers in a timely manner.

·      Receipt monies brought into the finance department and process for banking.

·      Assist with banking of all monies.

·      Process petty cash payments and keep appropriate records.

·      Process credit card purchases and payments.

·      Provide financial administration for lettings and account for all monies received.

·      Maintain filing of financial information including scanning of invoices and associated documents and attaching to transactions within Sage Line 50.

·      Purchase ledger- ensure requests for purchase order numbers are processed timely and provided to the appropriate budget holder

·      Process invoices in a timely manner, ensuring that goods/ services have been received. Ensuring that expenditure and income is coded correctly in line with the coding list and allocating to the correct VAT code

·      Complete reconciliations as part of the monthly reconciliation process including debtors, creditors, bank account and VAT

Training:

Training will be either on site or at home. The schedule will be put together with the service provider once in employment. 

Training Outcome:

Once qualified there might be opportunities to continue training in finance for more advanced qualifications.

Employer Description:
Mission, Vision, Values and Ethos Our Mission To enable our students to enjoy school, to achieve good academic qualifications and to develop those personal attributes and qualities which will guide them on their journey through life. Our Vision To be the first choice independent school for families in Kent who value a well-rounded education for their child. It is our intention that our students leave Gad’s Hill as confident, mature, articulate, pleasant and self-reliant young people who are well equipped to enter the world through a university education or career of their choice. Our Values We value Excellence, Enthusiasm, Friendship and Success. These attributes underpin all that we do. Our Mission and Vision are shaped by our commitment to educate children holistically, as articulated by our school motto: “First to thine own self be true”. Our Ethos Children do well when they are happy at school and at Gad’s Hill we pride ourselves on our compassionate community that supports young people to grow in confidence and responsibility. We expect that pupils at Gad’s Hill will show ambition, enthusiasm and hard work to strive for success, and in return they can expect a curriculum that also values creativity and expression alongside adventure and opportunity. We want to offer our pupils a foundation in life, working with them to become confident, motivated and articulate young people ready for the next stage in their education and life beyond.   Values and Behaviour Support Staff play a vital role in assisting teaching staff to make the education of their students their first concern and are accountable for achieving the highest possible standards in work and conduct. All members of staff must act with honesty and integrity; have strong knowledge within their field, keep their knowledge and skills up-to-date and are self-critical; forge positive professional relationships; and work with parents in the best interests of the students in the school.

Working Hours :
Monday to Friday 9am to 5pm. Lunch is included.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative