Team Assistant

Team Assistant required on a full-time, permanent basis for leading European manufacturer with HQ based in Hammersmith, West London. Job role As a vibrant and proactive member of the London team, you will provide essential support to the PA, Commercial Director, Strategy Director, and wider business. You will be the go-to person for day-to-day administrative tasks, helping to keep everything running smoothly in a fast-paced, dynamic environment. Your energy, positivity, and can-do attitude will make you an invaluable part of the team. Key Responsibilities: Administrative Support Support both London and Somerset offices with:Travel and accommodation bookings Business update communications Assist the commercial team:Booking meeting rooms and customer conferences Organise deliveries Following up on submission of Commercial team expenses and supporting expense admin for the Commercial Director Act as front of house for the London office: greeting visitors, handling phone enquiries and managing deliveries Provide cover for the PA, including occasional support to the Managing Director Manage diaries and meetings for the Commercial Director, Strategy Director, Head of Marketing and Head of Supply. Assist with ad-hoc business presentations and research projects Office Management Champion a tidy, welcoming, and well-maintained office environment Maintain inventory of PC equipment in the London office Prepare equipment and desks for new starters Liaise with IT to support:Smooth rollout of IT projects and updates Training on new software and applications Completion of mandatory IT training (e.g. security protocols) Resolution of office-wide IT issues (logged and follow through to conclusion) Ensure Health & Safety compliance:Desk assessments and office maintenance checks Fire drills, alarm testing, and first aid provisions Monitor and replenish office supplies Manage company pool cars: bookings, cleaning, servicing, tax, penalties, and lease renewals Organising catering and hospitality for visitors and customer meetings Build strong relationships with external suppliers (cleaning, maintenance, property management) Manage office refurbishments and planned relocation for 2026 Events Plan and deliver office social events Candidate Profile Qualities Positive, flexible, and solution-focused; thrives under pressure Team player with the ability to work independently Proactive and eager to learn, grow, and contribute beyond the immediate task Ready to roll up their sleeves – nothing is beyond them Takes full ownership of the role, working autonomously Discreet and trustworthy, especially when supporting senior leadership Skills Strong organisational and time management skills Excellent written and verbal communication Friendly and professional manner when interacting with visitors and suppliers High attention to detail and ability to multitask Able to work at pace Tech-savvy, with the ability to liaise with IT and support basic troubleshooting Experience Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) Some experience in administration, reception, or office support (internship, temp work, or part-time role) is beneficial Experience with travel bookings or event coordination is a plus Individual The ideal candidate will live locally to Hammersmith Must be able to drive Smartly and professionally presented, representing the front of house and management team Must have the right to work in the UK The role is office-based, 5 days per week (08:30am–5:30pm) Company Package: Competitive salary Company pension 6% employer contribution 25 days holiday + bank holidays Company sick pay 4 x Death in Service