Administrative Assistant Apprenticeship

Some of your responsibilities will include:

Assisting solicitors and paralegals in conducting research related to immigration and family law cases Communicating with clients, providing updates, and assisting with case management Attending client meetings, hearings, and court proceedings to observe and learn from experienced professionals Maintaining accurate and organised case files and databases Assisting with administrative tasks such as scheduling appointments, managing correspondence, and filing

Some of the more direct tasks and responsibilities are:

Answer and direct phone calls Organise and schedule meetings and appointments Maintain client lists, telephone logs and visitor logs Produce and distribute correspondence memos, letters, faxes and forms Maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to clients Take dictation Prepare and monitor invoices Maintain supplies, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain a professional environment Carry out administrative duties such as filing, typing, copying, binding, bundling, scanning etc. Organise diary for senior staff Write letters and emails on behalf of senior staff Cover the reception desk when required Maintain computer and manual filing systems Handle sensitive information in a confidential manner Coordinate office procedures Reply to email, telephone or face-to-face enquiries Receive, sort and distribute the mail Coordinate repairs to office equipment Greet and assist clients Photocopy and print out documents on behalf of other colleagues

Training:
Level 3 Business Administrator apprenticeship Training will take place in the workplace with a minimum of 6 hours per week

Training Outcome:
Permanent position on completion of apprenticeship Opportunity to progress into legal role (e.g. paralegal) 

Employer Description:
We specialise in providing expert legal services to individuals and families dealing with immigration and family law matters. Our dedicated team of professionals is committed to advocating for our clients' rights and ensuring their voices are heard.

Working Hours :
Monday to Friday 9am-5pm.

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Administrative skills,Analytical skills,Team working,Telephone Skills,Multitasking Skills