Apprentice Fleet Administrator

A wide range of administration tasks, including but not limited to the list below. Additionally, the role includes liaison, via phone and email, with customers and suppliers.

Raise and administer rental and fleet documentation using our specialist IT Management System, (Key2). For example: Customer Application Forms, Credit Line Proposals, Master Hire Agreements, Vehicle Order Forms, Vehicle Schedules, Insurance Certificates, etc Run, review and distribute internal and customer reports, e.g. Vehicle Stock Reports, On Hire Reports, Mileage Reports, Credit Line reports, etc Liaison with vehicle suppliers and third-party service agents for: vehicle service/maintenance, breakdown/recovery services, vehicle defleet and disposal, trackers, fines, etc Monitor vehicle stock and update FRS team on stock availability Handle customer and prospect enquiries. Identify and follow up customer service and pricing queries Sales administration, including; mailshots, creation of prospect lists, system updates, etc Manage, (i.e. receive/dispatch, store and record), vehicle spare keys and book packs Support on-site meetings, (i.e. meeting room preparation, etc).

Training:

As part of this role, you will undertake a level 3 apprenticeship in Business Administration. You will have the opportunity to learn within your role and through other experienced team members.  Your training will be completed online with a dedicated tutor who will support you in your studies. You will be given the equivalent of one day a week to work on your apprenticeship training. 

The training you will be completing as part of the Level 3 Business Administrator apprenticeship standard includes: 

Record keeping and document production Stakeholder engagement and analysis Legislation and Regulations; PESTLE analysis Risk analysis and management; Change management; Decision making Interpersonal skills; Business communication skills; Presentation skills; use of social media in Business Project management Finance – budgeting, invoice processes Continued professional development End-Point Assessment (EPA)

Training Outcome:
On successful completion of the apprenticeship, you will join the FRS team as a full-time employee.

Employer Description:
Flexible Rental Solutions, (FRS), specialise in providing fully equipped LCVs and cars to the infrastructure industry, (Construction, Civil Engineering, Utilities, etc); transport industry, (Rail & Highways); public sector, (Housing Associations, Councils, etc); and telecommunications sector – and many more. We offer unrivalled fleet supply and industry leading customer advice, service and support. Our vehicles are supplied and managed nationwide. FRS are part of the LCVR (Local Car and Van Rental), group of companies established in 2006 supplying vehicles – and related services – to various fleet and rental sectors across the UK.

Working Hours :
Monday to Friday, 9.00am to 5:30pm.

Skills:
Communication skills,IT skills,Attention to detail,Administrative skills,Analytical skills,Team working