Apprentice Administrative Assistant

To provide administrative support to the Chief Executive Secretariat to help manage output, workflow and meet deadlines To prioritise, plan and co-ordinate your workload efficiently Supporting the Executive Secretary in diary management (e.g. setting up meetings for the Chief Executive, 1:1s, meetings with Directors). Support the planning and organisation of meetings on behalf of the Chief Executive, including the preparation of agendas, distribution of papers, attendance at meetings to record actions and follow up as necessary Dealing with face to face queries, phone calls (incoming and outgoing), room bookings for meetings Monitor, prioritise, acknowledge and distribute incoming email and correspondence Handle and process manual or computerised information, with care, accuracy, confidentiality and security To undertake word processing, photocopying, filing and any other admin tasks as required Meeting and greeting a wide range of visitors, both internal and external to the Council Using the main computer packages, Microsoft Word, Excel, PowerPoint and Outlook Any other appropriate duties as and when required

Training:
Business Administrator Level 3 Apprenticeship Standard Training will be delivered on site through monthly workshops

Training Outcome:
There may be the possibility of a permanent position on succesful completion of the apprenticeship 

Employer Description:
Here at Solihull Council we want to ensure that all our citizens have an equal chance to share in Solihull’s success. We do this by putting our customers at the heart of everything we do. We recognise that our employees are the key factor in achieving our vision. As such, we are always on the lookout for talented individuals, who want to make a real positive difference to people’s lives and can help us to continue building on our success.

Working Hours :
Monday - Friday, Shifts to be confirmed

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working