Legacy and Archive Assistant

Service Care Solutions are looking to work within a government entity client on a 12-month contract.

Location: Warrington (Hybrid)

Job role/responsibilities:
To assess and scan documents, imagery, audio material and other material. Prepare documents and material for transfer to The National Archives.

Responsible for accurately assessing and scan material against legislative requirements, policy and conventions and maintaining the integrity of the material. Produce and maintain Excel spreadsheets and management reports. To scan material and edit as necessary using Adobe Pro software and manage the product using emails, Excel spreadsheets and various databases. Be responsible for and independently determine material to be scanned or prepared for processing for archiving. When assessing material record appropriate legally based rationale for decisions. To treat the material in accordance with National Archiving standards and preserve the integrity of it. To accurately apply legislation and protocol and apply best practice. Ensure that all material, including sensitive data and exhibits, are managed, and handled appropriately and in accordance with Police and Criminal Evidence Act (PACE), Public Records Act, and archiving protocols. Work at pace to meet changing deadlines and risks associated with the material. Perform assessments on material in preparation for sensitivity reviews. Treat all material professionally and sensitively, understanding the operational impacts and consequences of mishandling material. Maintain confidentiality in relation to all material.

Knowledge/Responsibilities:

Approachable and diplomatic and remain calm in a busy and demanding environment. Previous experience demonstrating research and/or analytical skills (could be part of a degree course). Extensive experience of computer systems and Standard software packages relevant to the Archive Team with a good working knowledge of spreadsheets and databases. Experience in handling sensitive and confidential information. Experience in record management and compliance in line with data protection and legal obligations. Able to regularly prioritise workload risks based on knowledge of legal obligations. Ability to use Microsoft business applications (MS Teams, Outlook, Word, Excel, Adobe Pro and PowerPoint. Ability to assimilate information quickly, evaluate the threat posed and determine a course of action. Ability to work in a controlled methodical way within time constraints. Demonstrate the ability to work on a number of tasks simultaneously and prioritise effectively.

Qualifications:

A good general standard of education (e.g. GCSE/Level 2 qualifications or their equivalent).

If you are interested in this role or want further discussion, please contact Lewis either via email: lewis.ashcroft@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to £250.