Office Assistant (Part-time)

Andy Sturgeon Design is seeking a part-time Office Assistant to support its busy, award-winning garden design and landscape architecture practice.

The company is committed to fostering a supportive, fun, and collaborative work environment where everyone is valued. As a part-time Office Assistant, the successful candidate will enjoy a range of benefits, including a fantastic company culture, growth opportunities, and a vibrant location.
 

Key Benefits: Flexibility: Work 20 hours a week across 5 days, with the option to adapt the schedule to school hours, school holidays or family commitments.Stunning Location: The office is based in the heart of Brighton (BN1 1UB), surrounded by vibrant amenities, from beaches to bars. The beautiful South Downs are just a short distance away.Competitive Salary: £12,500-£15,000 per annum (£25,000-£30,000 FTE).Professional Growth: Join a dynamic, award-winning design practice, with opportunities for personal and professional development and growth.Work-Life Balance: A friendly, approachable team that values a healthy work-life balance.Comprehensive Benefits Package: Access to an Employee Assistance Programme, including income protection, enhanced sick pay, life insurance, and critical illness cover.Company Culture: Enjoy regular team events, including trips abroad to explore gardens, nurseries, cultural sites, and meet artisan producers (including admin staff).
  Role Overview:

The Office Assistant will provide vital support to the busy, award-winning garden design and landscape architecture practice. They will work closely with senior staff, including the director, Andy Sturgeon, and the Financial Controller, Claire Eastham, assisting with office administration, HR tasks, project management support, and more. This role offers a great opportunity to develop a wide variety of skills in a creative and fast-paced environment.
 

Essential Skills: Excellent communication skills with a professional yet friendly telephone manner.Strong organisational skills with the ability to manage multiple tasks in a busy environment.Attention to detail, with the ability to prioritise, handle changing priorities and meet deadlines.A team player who is also capable of working independently.Friendly, approachable, and down-to-earth personality.   Key Responsibilities:   Office Support: Reception and telephone answering (new enquiries, entering details into project management software)General office admin supportAssist with recruitment tasks (arranging interviews, responding to emails, tracking applications and feedback)Assist with onboarding of new staff (under the guidance of senior team members)Support CPD organisation (order food and logistics as needed)Set up and book meeting roomsAssist with event, hotel, and flight bookingsTake meeting minutes and distribute agendasAssist the Social Committee with event organisation (venues, hotels, food, travel)Support HR and policy-related tasks (led by Claire) Project Management/CMAP Support: Set up new projects in project management software as soon as enquiries are receivedEnter data into project management software (project data, contacts, old project data)Assist with maintaining project data on project management software Health and Safety: Lead Fire Marshal duties (test fire alarms, conduct regular fire checks, arrange fire extinguisher and emergency lighting testing, provide staff induction)Lead First Aider duties (maintain first aid box, record and manage first aid issues, arrange PAT testing)Complete health and safety monitoring questionnairesReview and implement changes to staff display screen assessments (DSE)Support senior staff with health and safety issues Facilities Management: Instruct cleaners for office building and monitor their performanceMaintain cleaning supplies for the officeAssist in organising office repairs and facilities management (e.g., boiler servicing, alarm system servicing, managing keys and fobs)Assist with facilities management for the director's property portfolioHandle printer maintenance and consumables (paper, ink, folders)Monitor and order office supplies (stationery, groceries)Coordinate rubbish and recycling collectionOrder and dispose of the office Christmas treeEnsure cleanliness and safety in the office environment, including kitchen, library, and meeting areas.

Ready to join a team that values your contribution and supports your growth? Apply today to become part of the Andy Sturgeon Design family!