Account Assistant Apprenticeship

You will be responsible for:

Accounts Payable Processing:

Process invoices and payments accurately and in a timely manner. Verify invoices against purchase orders and receipts. Ensure proper coding of expenses to the correct general ledger accounts. Address and resolve invoice discrepancies with vendors and internal stakeholders.

Vendor Management: 

Maintain and update vendor records in xero (accounting system).
Respond to vendor inquiries and resolve payment issues promptly. Conduct vendor reconciliations to ensure accuracy of balances.
Financial Reporting & Reconciliation: Assist with the preparation of monthly AP reports, including aging analysis. Reconcile AP ledger balances with the general ledger. Ensure compliance with month-end and year-end closing procedures. Perform monthly Bank Reconciliations 

Payment Processing:

Prepare payment runs (e.g., checks, wire transfers, ACH payments).  Verify payment details and obtain appropriate approvals. Monitor payment schedules to avoid late payments and maintain vendor relationships.

Compliance & Documentation:

Ensure adherence to company policies, procedures, and internal controls. Maintain organised and complete documentation for audit purposes. Stay updated on tax compliance, including VAT for invoice processing.

Training Outcome:

To continue growing within the Finance team at Automata. With multiple pathways available, the most natural next step would be advancing to a Junior Accountant role, with further opportunities beyond that.

Employer Description:
At Automata, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology. But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists. Our LINQ platform combines hardware and software to streamline workflows, making lab automation fast, flexible, and affordable. This means our customers can focus on groundbreaking research, while we take care of the rest.

Working Hours :
Monday - Friday 9am - 6pm Hybrid working Monday - Wednesdays in Office with Finance Team Friday's are study days Flexible working

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Patience