Business Administration Apprentice

A typical day at bpha involves:

Sorting, opening and scanning all incoming correspondence; printing, collating and preparing items for posting Responding effectively to requests for business services such as, but not limited to, printing a variety of documents, key provision, security card preparation and issuing and dealing with equipment faults Preparing the office at the beginning of the day ensuring that meeting rooms are set up and the kitchen area is tidy and re-stocked with refreshments Raising purchase orders Adding invoices to our finance system and matching them to purchase orders To support the provision of an invoice scanning and processing and central purchasing function to the organisation Ensure all incoming correspondence is sorted, scanned, and distributed and all outgoing correspondence is printed and collated in line with agreed procedures and targets. Ensure that outgoing correspondence leaves the office at the end of the day Respond effectively to requests for business services including reprographics, key provision, security card issuing, dealing with equipment faults and other facilities tasks Assist with the preparation and upkeep of the office ensuring that meeting rooms are set up the kitchen is well stocked and tidy and that refreshments are ready to be provided for meetings Participate in being a point of contact for customers, visitors and deliveries that attend the site Support the purchasing of equipment and supplies, to ensure value for money and ensure budget availability; raise purchase orders, ensuring items are received and that financial systems are accurately updated to reflect this Help to ensure that stocks such as stationery, cleaning products, employee refreshments and consumables are maintained and available when requested. Source ad hoc items on request Assist with scanning and indexing invoices in line with agreed procedures Assist with matching invoices to purchase orders in the finance system and submit them for payment, ensuring accuracy and adherence to procedures Support the co-ordination of the collection and return of archive boxes from the archive facility Ensure the records for records management are kept up to date with important levels of accuracy Help to conduct searches and extract data and documents from internal systems to support DSARs Participate in projects relevant to the role of improving or enhancing systems and processes

We can offer you: 

A generous contributory pension scheme Private health care Free life assurance Access to an extensive suite of wellbeing services and tools including a digital gym Opportunities for learning and development Discounted gym membership Retail discount scheme Hybrid Working

Please note the successful candidate will need to complete a basic DBS application.

We reserve the right to close this recruitment if it is deemed that we have received a suitable number of applications. On this basis we would advise that applications are submitted as soon as possible.

Training:

Business Administrator Level 3 Apprenticeship Standard:

Training with Milton Keynes College Ongoing training, support and development with the employer

Training Outcome:
On successful completion of your apprenticeship a full-time position could be offered

Employer Description:
bpha is a Housing Association and a leading provider and developer of affordable homes – for rent, sheltered, residential care and shared ownership. We build communities where people can live happily in a home they can afford. We believe in putting people at the heart of everything we do. Whether it’s our colleagues, or our residents, customers and partners – people are always the driving force behind it all. As a bpha employee, you’d be joining over 500 passionate and valued colleagues, in a huge variety of roles – from Caretakers and Customer Service Advisors, to Software Developers and Surveyors. All working together, to achieve our mission and deliver quality service for over 19,000 homes and a more than 33,000 residents (and counting!).

Working Hours :
Monday - Friday, We work on a rota basis when in the office covering shifts of 7.30am - 3.30pm, 8.00am - 4.00pm and 9.00am - 5.00pm.

Skills:
IT skills,Communication skills,Customer care skills