Apprentice Receptionist Administrator

Call Handling / Meet and Greet Visitors:

Answer all incoming telephone calls and direct to the appropriate person promptly and in a professional manner Ensure that all messages are passed on to the appropriate person efficiently Meet and greet visitors, offering them refreshments and directing them to the right person Manage the visitors induction and ensure that all visitors are issued with a pass Ensure that the reception area is kept tidy at all time

Meetings:

Organising and arranging lunches/refreshments for meetings as and when required Maintaining supplies for meeting rooms ensuring that they are stocked daily with all required supplies

Handling Incoming / Outgoing Post:

Prepare all daily outgoing post for collection by royal mail Pass incoming post unopened for distribution

Travel:

Co-ordinate approved travel arrangements on behalf of Trueform employees as and when required

Admin Support:

Providing administrative support to the Social Value Coordinator Schedule meetings related to Social Value initiatives and projects Provide logistical support to help facilitate employee volunteering days Update the social value data spreadsheet with guidance from the Social Value Coordinator Send organisation-wide Social Value emails detailing current and future projects Liaise with line managers to complete actions from across the Social Value agenda Work with the Social Value Coordinator to develop presentations for Quarterly Social Value meetings

Training:
Level 3 Business Administrator Apprenticeship Standard Level 2 Functional Skills in English and maths if required Skills Coach sessions for coaching and preparation for EPA on a monthly basis, in the workplace and Teams

Training Outcome:
Possibility of permanent employment

Employer Description:
Trueform is a pioneering technology and manufacturing company. We develop and harness leading technology and advanced manufacturing techniques to create innovative, market leading products and infrastructure for public spaces. We are an environmentally focused business, making a difference to the communities we work in and are committed to social value initiatives.

Working Hours :
Monday - Friday, 8.30am - 5.00pm with 30 min break each day.

Skills:
Communication skills,IT skills,Word/Excel/PowerPoint skills,Professional demeanour,Willingness to learn