Business and Administration Apprenticeship

1. Assist at the reception desk, welcome visitors to the school, answer the telephone,take messages and communicate information to relevant staff

2. Input pupil information/data when necessary

3. Photocopying and filing as necessary

4. Manage the administration of school meals including:

● Maintaining the registers for school meals

● Keeping up to date with free school meal entitlement

● Dealing with queries and providing advice to parents in relation to school

meals.

5. To distribute a range of letters, reports, teaching aids and newsletters around the

School.

6. To carry out welfare duties

7. To provide clerical assistance as directed by the office manager, including

reprographics, faxing, emails and making calls to follow things up as requested.

8. To check and distribute deliveries.

9. To stock check stationary and resources and re-order to enable sufficient

resources as required.

10. To be responsible for lost property.

11. To maintain the staff and pupil emergency contact list.

12. To record pupil absence and lateness.

13. To work with the Headteacher and Office Manager on ad-hoc administrative

projects and procedures.

14. To carry out other associated duties as requested by the SLT or Office Manager.

N.B. These details comprise the main responsibilities of the post but they should not be assumed to be the complete list of duties. The appointed person will work as reasonably directed by the Office Manager or Headteacher.

Training:
Waltham Forest College - 707 Forest Road, Walthamstow, London, E17 4JB  1 day a week On-site in college 

Training Outcome:
Administrative Officer or Admin Support

Employer Description:
The Genesis Education Trust is an expanding collection of outstanding and good Church of England schools in east London with a fantastic track record of training and progression opportunities. At St. Mary’s, we are committed to nurturing pupils who are confident and independent, who feel free to ask questions, explore new ideas, and learn through both success and mistakes. We believe this approach helps every child become a true life-long learner, prepared to thrive in whichever path they choose for the future. Every aspect of school life – from classroom organisation to behaviour expectations – is shaped by this vision. Alongside academic learning, St. Mary’s offers a strong programme of personal development through our unique Young Transformers programme, Courageous advocacy initiatives and transformative whole school projects – to find out more about a recent project please see this article in the Big Issue magazine. We provide opportunities for pupils to build resilience, leadership skills, and emotional intelligence. From pupil voice initiatives to enrichment activities, children are supported in discovering their unique strengths and in becoming thoughtful, responsible individuals who contribute positively to their community. We are equally passionate about the creative arts, knowing how vital they are for children’s growth and self-expression. Through music, art and performance, pupils are encouraged to develop their creativity, imagination, and confidence. These experiences enrich not only their education but also their ability to communicate, collaborate and appreciate the beauty of God’s world. Our commitment to learning is shared by staff as well as pupils. We are proud to be a community of life-long learners, investing significantly in professional development to ensure our teachers and support staff are fully equipped to deliver an excellent and inspiring education every day. St. Mary’s is deeply rooted in the local faith and wider community. As a church school, we strive to live out our Christian ethos in practical ways that make a real difference. While we celebrate the diversity of belief within our community, we ask all who are part of St. Mary’s to embrace our shared values—caring, equality, faith, forgiveness, respect, truth, and wisdom – as chosen by pupils, parents, staff, and governors alike. These values guide every interaction within the school. They are not abstract words but living principles that shape our daily decisions, relationships, and conduct. They underpin both the big and small moments of school life, ensuring we grow together in respect, compassion, and wisdom.

Working Hours :
Monday to Friday 9am to 5pm, shifts, may work evenings and weekends.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Team working,Initiative,Patience