HR Apprentice (Human Resources) University of Oxford Nuffield Department of Medicine - Headington

This is a two-year fixed-term employment contract, and you will be based in Headington, OX3 7BN, which is a few miles to the east of Oxford city centre.

You will join our busy and supportive HR team, and you will be provided with the opportunity to develop full knowledge of the HR lifecycle, from planning recruitment and on-boarding new staff, to the end of fixed-term contracts and retirement planning. You will work to support the HR Team with induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of the Department and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management.

You will:

Build strong, trusted relationships within the HR Team, colleagues, and wider stakeholders. Learn how to manage the HR inbox where required, dealing with appropriate queries or redirecting emails to other members of the team as appropriate. Learn how to use the University’s HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets. Develop skills and understanding that contribute to the development and continuous improvement of HR activities. Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date. Learn about recruitment processes, assisting with the administration of recruitment exercises, for example, placing advertisements, generating letters to applicants and preparing shortlisting packs. Gather information for visa applications where necessary. Assist with the compilation of data for HESA returns, HR Data returns and run ad hoc reports from the HR database when required. Handle day-to-day queries and providing HR advice, whilst continually looking to improve, digitalise and streamline processes. Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year. Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal university requirements.

Training:

Level 3 HR Support Apprenticeship Standard:

Duration: 

13 months practical training period, plus 6 months for End Point Assessment. 

Delivery model: 

Work-based training with your employer.  Day release during term time (approximately 1 day a week for 1 year at college - Abingdon or Witney Campus).  Level 2 Functional Skills in maths and English (7 days at college for each, if required).  Off the job training will count for at least 6 hours a week of an apprentice’s time at work. 

Qualifications included: 

Level 2 Functional Skills in English and maths (if required). CIPD Level 3 Foundation Certificate in People Practice. Level 3 HR Support Apprenticeship. 

End Point Assessment: 

Consultative project.  Professional discussion. 

Training Outcome:
Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career.

Employer Description:
We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Working Hours :
Monday–Friday, 9.00am - 5.00pm. A 19-month apprenticeship within a 2-year fixed-term employment contract.

Skills:
Communication skills,Attention to detail,Customer care skills,Initiative,MS Excel, Outlook and Word,Supportive team member,Interest in working in HR,Work in confidential manner,Displays honesty and integrity