Office Administrator Apprentice
S C H O O L S U P P O R T
✓ To organise and assist with the running of the visitor and learner reception.
✓ Update attendance records.
✓ Deal with routine enquiries, providing general information about the school and its activities in person, by phone and email.
✓ Ensure the visitor reception area is maintained clean, welcoming, and free from clutter.
✓ Receive visitors and deliveries/goods, dealing with associated administration such as security, safeguarding, signing of delivery notes etc.
✓ Handle outgoing mail, franking, posting, maintaining records of postage as appropriate.
✓ Deal with telephone enquiries by operating the switchboard, taking messages and passing on as appropriate.
✓ Undertake routine clerical activities/duties such as photocopying, filing, emailing, completing complex and routine forms, documents and certificates.
✓ Use of the Microsoft Office package to generate Word documents, standard letters, copy typing, use of Excel to update/generate spreadsheets.
✓ Maintain records/files, databases, inputting and retrieving information as necessary. To support staff in the use of and maintenance of Arbor.
✓ Support other senior staff and other staff with administration.
✓ To comply with the provisions of the Data Protection Act and adhere to the requirements of all staff to maintain confidentiality in respect of governors, staff, parents, learners and members of the public.
L E A R N E R S U P P O R T
✓ Be a first point of contact for learners requiring help/support at Learner Services and referring them to other appropriate staff in school where necessary.
✓ Assisting in the Dining Hall and with the Wrap Around Care provision as and when necessary.
✓ Record details of learners having to arrive/leave school during normal school hours and reporting to the relevant body.
✓ Under the direction of the EVC assist with documentation with regard to trips, visits, shows etc.
✓ Assist with learner welfare/first aid, use of the medical facilities, liaising with parents/carers as necessary.
✓ To assist with lost property and confiscated items.
S A F E G U A R D I N G
✓ All members of staff have a responsibility and duty of care to safeguard and promote the welfare of learners. Staff must be aware of the systems within the school that support safeguarding and must act in accordance with the school’s Child Protection and Safeguarding Policy and Staff Code of Conduct. Staff will receive appropriate and regular child protection training.
✓ All staff are required to obtain an Enhanced Disclosure and Barring Service check (DBS check).
H E A L T H A N D S A F E T Y
✓ To ensure that practice is, in all respects, consistent with the requirements of Wootton Park Academy Trust’s and Wootton Park School’s Health and Safety Policy, as well as with any subject-specific health and safety guidelines.
Training:
Training delivered by Starting Off. Level 3 Business Administration qualification. Virtual delivery of the apprenticeship. Access to OneFile online system.
Training Outcome:
Possible permanent position upon successful completion of the apprenticeship.
Employer Description:
Wootton Park School offers a first-rate and unique learning environment, ensuring high levels of academic achievement and personal development for all, while promoting the value of community participation and building a stronger society. As an all-through (4-19) school, we believe this brings a significant number of benefits to learners and staff, and we seek staff who share this vision with us. In September 2022, we had our first Year 6 & Year 13 cohorts, so are now operational in every year group. In 2020 we moved into our brand new £20 million state-of-the-art school building. In July 2019 we were judged to be outstanding in every category by Ofsted. Inspectors noted that “The quality of teaching, learning and assessment is of a consistently high quality” and that “Achievement is outstanding in the early years and at key stages 1 and 3". "Staff morale is exceptionally high" Ofsted 2019. We have recently achieved the Quality Inclusion Mark and the Wellbeing Award for Schools. We are very proud of our school and are looking for like-minded professionals to join us on the next stage of our exciting journey.
Working Hours :
Between 8am - 4pm, Monday to Friday, term time (plus 5 teacher training days).
Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Initiative