Administrator Apprentice

Administrative Support:

Monitor, read and prioritise incoming emails and phone calls to the Estates team Maintain a tidy and up-to-date inbox, ensuring timely responses or escalation where necessary Draft routine correspondence and emails to internal staff and external contractors

Contractor Liaison and Scheduling:

Act as a point of contact for contractors and suppliers regarding ongoing and scheduled works Log reported site issues or repair requests accurately onto the estates tracking system Book contractor visits, coordinate access with school sites, and maintain the site diary or calendar Chase contractors for updates, quotes, and completion reports as required

Record-Keeping and Systems:

Maintain accurate digital records of estates issues, contractor visits, and completed works Support the estates team in managing compliance schedules (e.g. fire safety, servicing checks) Help track contract renewals and key maintenance deadlines

Communication and Collaboration:

Liaise with school-based staff to gather information on premises-related issues or needs Support the preparation of internal reports or summaries on estates matters Work closely with the Estates and Facilities Manager and the Central Operations Team

Learning and Development:

Take responsibility for completing apprenticeship training in line with deadlines Participate in relevant training courses or meetings to support your development

Training:

Delivery to be completed on site and off the job training either at Barnsley College or your place of work. Student to complete a Business Administrator Level 3 Apprenticeship. 

Training Outcome:

Potential for full-time employment after successful completion of apprenticeship.

Employer Description:
Waterton Academy Trust is a thriving and values-led partnership of schools committed to giving every child the best possible start in life. We work across two key regions - Wakefield and Barnsley - and are proud to be seen as a trusted and collaborative presence within the wider education system.

Working Hours :
Monday - Thursday 8.30am - 4.30pm Friday 8.30am - 4pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative