Office Administrator Apprenticeship

Roles & Responsibilities:

Undertake office administration to contribute to the smooth running of the business. Become proficient in internal processes, using Sharepoint, Sage and Excel, sharing good practice throughout the business. Encourage efficient use of IT systems by others. Obtain quotations from suppliers for labour, materials and plant hire as necessary, liaising with the Project Managers and Site Managers where appropriate. Raise Purchase Orders in accordance with the established process. Work with the Project Team to ensure materials are delivered timely and purchased cost effectively. Highlight any issues relating to cost or delivery to the relevant staff. Maintain the approved suppliers and subcontractors schedule, issue packs to prospective new suppliers. Update insurance documents as required. Maintain the plant hire log and issue to staff on a weekly basis. Assist with completion and return of new client Pre-Quotation Questionnaires as and when required. Support the Project Managers and Directors with ad hoc project administration. Create project template files as new projects are won. Move files into tender and archive as appropriate. Maintain the live projects gant chart, ensuring the information is current. Prepare Operation & Maintenance Manuals for review, ensuring deadlines are met as directed by the Project Managers. Assist the project team with creation of site Health & Safety files and site sundries as required in advance of project start dates.

Training:

One day a month at the Worcester campus. 

Training Outcome:

On successful completion of your apprenticeship, you will potentially have the opportunity to progress within the business, take on greater responsibilities, and work towards promotion.

There is scope for career growth and development within the company.

Employer Description:
Oakland BE work in the built environment, providing a comprehensive service to our clients across the spectrum. Our services include everything from initial project cost evaluation, through to design, planning and construction. We have a proven track record of completing commercial, medical and industrial fit outs, as well as new build projects. We work nationwide on projects working with end users/occupiers, developers, property companies and surveyors.

Working Hours :
9am to 5pm, Monday to Friday, half an hour lunch break.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Non judgemental