Careers Administration Apprenticeship

Administration and Coordination:

Act as the first point of contact for students, staff, parents, and external visitors, managing enquiries professionally. Provide administrative support for careers activities, events, and workshops, including managing invitations, booking venues, and maintaining attendance records. Assist in organising school careers events, such as careers fairs, employer talks, speed networking sessions, and workshops. Maintain accurate student records related to careers interventions, using the school’s management systems (such as Unifrog). 

Communication:

Communicate effectively with external partners, employers, and training providers to support careers initiatives. Prepare regular communications and updates for parents and students on careers events and opportunities. Support the Careers Leader and Careers Adviser in managing social media content, newsletters, and promotional materials related to careers activities.

Support and Development:

Support the delivery and evaluation of careers programmes across all year groups. Facilitate the organisation and administrative support for work experience placements, liaising with employers and ensuring safeguarding compliance. Assist in the collection and analysis of destination data and the compilation of reports for leadership and external stakeholders

Safeguarding:

Ensure compliance with the school’s Safeguarding and Child Protection policies, contributing to a safe and supportive environment for all students.

Skills and Competencies:

Proficient in Microsoft Excel with strong organisational skills. Willingness and ability to learn and use school platforms such as SIMS, Class Charts, and Unifrog effectively.

Professional Development:

Engage actively in professional development opportunities, working towards a qualification in Careers Leadership or Careers Adviser as provided by the school.

General

To maintain confidentiality at all times in respect of school-related matters and to prevent disclosure of confidential and sensitive information. Provide administration support when required throughout the school Keep adequate records and be able to clearly identify stored material. To support at school break times with supervision of students as and when required. Such other duties as may be compatible with the nature of the post and reasonably requested by the Principal.

Training:
Apprenticeship delivered by Starting Off Level 3 Business Administration apprenticeship course Online apprenticeship training via OneFile and Team/Zoom calls

Training Outcome:

Possibility of a permanent position upon successful completion of the apprenticeship. 

Employer Description:
Our client is a mixed, all-through academy serving students aged 4 to 18 (primary, secondary and sixth form). This well-established Northampton-based school are now looking for a Business Administration Apprentice to provide an excellent service and administration support to school managers and teaching staff.

Working Hours :
8am – 4.00pm Monday – Thursday and 8am – 3.30pm Friday with an unpaid lunch break of 30 minutes. 39 weeks of the year

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Team working