Apprentice Executive Assistant to the CEO
Maximeyes is a dynamic and vibrant consultancy firm, specialising in the energy and communications industry. We work with corporate businesses and purchasing associations from across the UK. You have the chance to join one of the most trusted and respected Business Utility Consultancies in the UK.
The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Responsibilities:
•Managing the CEO’s diary and organising meetings and appointments (business and personal), often controlling access to the CEO
•Booking and arranging travel, transport/ transfer and accommodation.
•Reminding CEO of important deadlines by implementing and maintaining admin procedures
•Producing timelines and reviews of projects
•Liaising with staff, suppliers and clients on behalf of the CEO
•PA duties will extend to the maintenance of the CEO's personal life, such as ensuring the car MOT & service is up to date, hiring cleaners/ maintenance workers for his home
•Travel arrangements may occasionally include family travels and bookings
•Collating and sorting CEOs' monthly expenses.
•Take minutes during meetings and send follow-ups, ensure that tasks are logged, and actions are completed
•Draft, review and send communications on behalf of the CEO
•Acting as the point of contact between the CEO and internal or external colleagues/ parties
•Arranging dinners, social events and public appearances
•Researching new projects and creating & submitting business award applications
Training:
Full on-the-job and off-the-Job training will be delivered supported by our Training Provider – Davidson Training UK Ltd.
All training will be carried out within the workplace during working hours. Full training will be given, leading to a recognised Business Administrator Level 3 Apprenticeship Standard. Level 2 Functional Skills in English and mathematics (if you already do not hold the equivalent).
Training Outcome:
The career path for a Personal Assistant is an exciting one. If you prove you are good at your job, excel in organising and multitask brilliantly, you will reap the benefits of your hard work with a permanent role at the end of your apprenticeship!
Employer Description:
The Maximeyes Group, established in 2004, has evolved to encompass companies within Utilities, Recruitment and Property Sectors.
Working Hours :
Monday to Friday 09:00- 17:30 (1/2 hour unpaid lunch). There will also the chance to work remotely on occasions.
Skills:
Communication skills,IT skills,Attention to detail,Problem solving skills,Administrative skills,Number skills,Team working,Non judgemental,Polite,Enthusiastic and positive,Excel skills,Confident & outgoing,Professional telephone manner,High level organisation skills,Proactive working manner,Motivated