HR Support Apprentice

Purpose of Post:

The HR Apprentice will be part of the School’s Human Resources team. Under the direction of the Director of HR, you will be contributing to the high quality, effective and efficient HR administration, transactional support, system development and support in employee relations You will provide a helpful and proactive service to managers, staff, external contacts, and colleagues You will have opportunities and projects to develop your skills, experience, and knowledge in line with your apprenticeship modules You will receive in-house mentoring by the Director of HR and be allowed to attend development events throughout your apprenticeship

Main duties & Responsibilities:

HR Administration and Systems:

With the HR Administrator, to monitor the recruitment and HR inbox, and answer queries as first-line support in a timely and efficient manner, directing them to the HR Officer or Director of HR as appropriate To update City systems promptly with changes such as sickness absences, special leave requests, unpaid leave, maternity leave, changes in address, names, DBS checks and any requested changes to ensure the HR system reflects all employee information accurately Working with the HR Officer, to liaise with the local IT Team, City IT Support team and CoL HR team to ensure all new user accounts are created, positions are created, and changes are reflected on the HR system accurately To maintain the school systems, including assisting with administering all staff records, on-boarding and off-boarding and maintaining the Master Staff List This will include liaising with the relevant staff involved in the onboarding and off-boarding process Ensuring the system is always up to date and all records are compliant with Corporate, School and Safer Recruitment policies To maintain the school's HR SharePoint site including uploading new policies as directed by the Director of HR To maintain an up-to-date library of job descriptions and person specifications for staff posts (professional services, teaching and additional responsibility roles) within the School In conjunction with the HR Officer and Administrator, to be responsible for all HR filing and document retention, ensuring all documents are appropriately disposed of in line with Data Protection and the School and Corporation policies Creating new starter folders and archiving leavers folders and updating the archive records as needed To assist the Director of HR with responses to Subject Access Requests, collating all relevant data from individuals and systems for redaction by the City’s Information Team

Recruitment and Transactional Service:

To support and assist the HR Administrator with the administration of the recruitment process Supporting on interview days; meeting and greeting candidates, escorting round the School when necessary and any ad hoc. requests With the HR Administrator, to monitor the recruitment inbox; answer recruitment queries, save and circulate applications, invite candidates to interview, create interview schedules and all appropriate correspondence to relevant parties as required To draft HR related letters or documentation under the guidance of the HR Officer and Director of HR where appropriate To monitor Fixed Term Contracts, Probation, Long Service, Work Permit, Maternity and DBS checks. Check if due dates are coming up for expiry and inform the appropriate member of the HR team To support the administration of ER cases and other projects as requested by the Director of HR, ensuring all documentation is scanned, meeting rooms are booked, drafting formal letters, and taking minutes

Training:
You will be supported to achieve the HR Support Level 3 Apprenticeship Theoretical training will be given  with the support of the training provider Practical training and support will be given in the workplace allowing you to embed your learning in the working environment You will receive hours 6 per week to support with your apprenticeship studies

Training Outcome:
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation

Employer Description:
The school was founded in 1854 by the Corporation of London, and was originally located in Brixton, London to educate orphans of freemen of the city. It is still possible for such children to be educated as "Foundationers" at the school with the costs of their education borne by the City of London Corporation. The school is set in 57 acres (230,000 m ) of Ashtead Park in Surrey, having moved from Brixton to Ashtead in 1926.

Working Hours :
Monday to Friday, 9.00am - 5.00pm core hours. Flexibility will be required for business needs.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Non judgemental,Patience