Apprentice Office Administrative Assistant

Purpose:

To support with designated aspects of school's administrative systems and financial procedures To be support with general administration duties including data management Liaise with Assistant Headteacher/Headteacher in respect of attendance and related admin and data generation To be support with the efficient running financially, administratively of educational visits To be responsible for the efficient administration and monitoring of the School Lunch Procedures including Parentpay and liaising with Schools Catering To support with the administration in respect of After School provision

Duties and Responsibilities:

General Admin Duties

Management of phones, liaising with parents and outside agencies Based in reception, ensuring a friendly reception to all school visitors ensuring health & safety and safeguarding procedures adhered to Prepare letters and circulars, on behalf of the school team, for distribution to parents and outside bodies as requested. Manage the sharing of information and communication with parents in a range of forms best suited to school-parent communications Any reasonable request from the Headteacher, Assistant Headteachers and Business Manager which would assist in the administration of the school, including managing Senior Team records and updating systems where and when necessary Updating school diary system each week including staff room board

Assessment and Related Assessment Data

To be familiar with the SIMs programmes and be able to support the admin team to meet the needs of the schools.

School Budget

Ensuring the Parent Pay system is monitored and used accurately especially for School Lunches Support with Cool Milk applications and ensuring pupils receive their milk Liaise with Early Years Leader to ensure the receipt of early years top-up and wrap-around payments

Trips & Visits

To support with all aspects of school visit administration e.g. Risk Assessments, budgeting, permission slips, medical forms

After School Provision

To support with the administration and organisation of before and after school provision

Relating to Supporting the Senior Team Support

Updating school policy folder with all policies Ensure all policies are current and inform person responsible when policies are due for renewal

These duties and responsibilities should be regarded as neither exclusive nor exhaustive as the post holder may be required to undertake other reasonably determined duties and responsibilities that are commensurate with the level of the post.  The job description may be reviewed from time to time and it may be modified or amended after consultation.

Training:

Training will be at Doncaster College where you will access a wide range of facilities on offer. 

Day release.

You will undertake the Level 3 Business Administrator standard.   

https://skillsengland.education.gov.uk/apprenticeships/st0070-v1-0   

You will undertake both on and off-the-job training by a team of industry qualified professionals to give you the best skills, knowledge and experience that will help you become a Business Administrator of the future! 

Training Outcome:

Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate.

Employer Description:
Together, we create a calm and welcoming learning environment and work together to secure success for all. We strive to create a safe, caring, supportive and inclusive school. Our school equips its pupils with the skills that society and the local community demand and so we value the skills and learning that children need in order to look after themselves, their families, their health, their mental well-being and their bodies. We strive to teach the whole child and create life-long learners and pro-active citizens.

Working Hours :
Monday - Friday, shifts to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience