Climate Action Business Administration Apprentice

Purpose of Post:

The organisation launched an ambitious Climate Action Strategy (CAS) in October 2020 aiming to reach net zero in our own operations by 2027, and our full value chain by 2040. In addition, we will support the Square Mile reach net zero by 2040 and build climate resilience into our buildings, spaces and infrastructure. The CAS is delivered through 13 projects, sitting across 6 Corporation departments, coordinated by the central Climate Action Programme Team. 

The purpose of this post is to provide administrative support to the delivery of the CAS, across all 13 projects. This includes diary management for the central team, administration of financial processes, supporting some communications, and undertaking ad-hoc requests where required.

Main duties and responsibilities:

Act as a point of contact for financial and gateway process administration, assisting to resolve issues as they arise. Request invoices, and raise, circulate and track purchase orders, as requested. Work with colleagues to ensure accurate receipting of purchase orders. Support tracking of capital code requests, liaising with colleagues in Chamberlain’s and across the wider CAS programme. Keep up to date with relevant City Corporation procedures, platforms and tools, and ensure compliance with City Corporation and Climate Action financial governance. Assist with the collation and analysis of climate performance data during the annual emissions assessment. Arrange meetings, as required, ensuring distribution of materials and documents. Assist with minuting meetings and documenting actions for follow up. Support the maintenance of key stakeholder engagement resources, ensuring materials are current, accurate, and aligned with the latest Climate Action Strategy initiatives. Assist with keeping the web platform updated for use in communicating to a wide range of stakeholders about the Climate Action Strategy. Assist in planning, coordinating, and executing stakeholder engagement events to effectively communicate and promote the Climate Action Strategy. Develop teamwork, communication, presentation and verbal skills.

Learning and Development

Actively and enthusiastically work towards achieving the Business Administration Apprenticeship as agreed in individual learning plan, including:

Attending all the training sessions for the programme, and Undertaking any required written work at home throughout the course. Identify personal development needs and work with the Climate Action Programme Director to plan how these needs could be met. Actively and enthusiastically learn about the work of the Innovation & Growth Department’s divisions and teams.

Additional

Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out duties. Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. Undertake any other duties that may reasonably be requested appropriate to the grade.

Training:

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider.  

Practical training and support will be given in the workplace allowing you to embed your learning in the working environment.

You will receive hours 6 per week to support with your apprenticeship studies.  

Training Outcome:

On successful completion of the apprenticeship, we aim to offer the opportunity to progress to a level 3 apprenticeship, then a permanent role within the team if a position is available. 

Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.   

Employer Description:
The school was founded in Brixton in 1854 to provide an education for the orphaned children of the City of London before moving to the present site, Ashtead Park, in 1926. We have a magnificent site with modern buildings alongside the original Main House set in a stunning 57 acres of parkland. This idyllic setting further supports the wellbeing of our students and staff, as being here, in the park, makes coming to work a pleasure. It looks striking in every season, and we are lucky to have a vast array of wildlife living in our woods. Today, Freemen’s is an independent day and boarding school for students aged 7-18, with a strong ethos of community and service in accordance with the values on which the school was founded. We are proudly co-educational and have been since 1854, which was radical at the time, and we continue to push the boundaries of what’s possible with our forward-thinking, progressive approach. It is the sister school of the City of London School and the City of London School for Girls, which are both independent single-gender schools located within the City of London itself. All three schools receive funding from the City of London Corporation.

Working Hours :
Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs. The role is 3 days in the office, 2 days working from home.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Non judgemental,Patience