Contract Administrator / Public Liaison Apprentice

Key responsibilities of the role and the day-to-day tasks and duties of the role, full training will be given.

Contract Administration
- Assist the project team to compile the Construction Phase Plan (CPP)
- Obtain and save the Purchase Order (PO) / Letter of Intent (LOI) / Contract Documents (CD)
- Enter order onto Sage / Construct / George Cox Portal
- Diarise monthly valuation deadlines / monitor valuations sent to accounts to raise application / invoice for payment
- Weekly Cost Sheet management – add the labour / vehicles / materials / fuel use / sub-contractor costs
- Extract material from yard logs and allocate on cost sheet
- Check and authorise time sheets on George Cox portal
- Raise and issue sub-contract orders
- Collect delivery tickets, match with invoices, check all costs are accounted for on time sheets.
- Assist in extracting Sage information to enable Monthly check of Sage against Cost sheets for costs/invoices to ensure all project cost are captured.
- Produce monthly/periodic Sage report for the CM/QS on project running costs
- Maintain cost sheet summary for each contract on a weekly basis.
- Issue KPI information, H&S stats and people hours to the client where required.
- Assist in the preparation of reports to support the business centre reviews.
- Assist Site managers in keeping accurate and up to date records
- Assist in Collating and produce the O&M manual
- Request Substantial Completion Certificate (SCC) – Monitor / issued by CM
- Substantial Completion Granted (SCG) certificate – Monitor / issued by CM

Public Liaison
- Work with Blackpool PR and Communications regarding updates for members of the public and local businesses
- Liaise with members of the public and local businesses both remotely (emails/phone etc) and face to face
- Support and coordinate with schools regarding visits to the scheme
- Attend public events regarding the scheme

Training:

STANDARD & LEVEL

The successful candidate will work towards completing the Level 3 Business Administration Standard from the Institute for Apprenticeships & Technical Education. Delivered by Blackpool and The Fylde College offering expert tuition and exceptional facilities.

Personalised programme

Your B&FC apprenticeship is made up of several different elements and each one reflects your individual abilities and career goals. Our expert tutors and assessors have relevant industry experience and will support you to achieve all your goals.

Off-the-job training

Developing your skills at work is called on-the-job training, 20% of your apprenticeship (equal to one full day a week) will be ‘off-the-job’. This might include attending College, tackling projects, online learning, coaching, shadowing, or training for your job.

Stacks of support

Assessment mostly takes place in the workplace. When you start, you will be allocated a skills coach, who will visit you at least once a month to guide and support you and help you to plan for your future. We will also provide you with specialist support for yourFunctional Skills in English and maths (if required) and for any additional needs that you make us aware of.

Training Outcome:

Potential full time position upon successful completion of Apprenticeship for the right candidate.

Employer Description:
A leading North West Highways and Civils contractor with 75 years’ experience of delivering long term sustainable solutions.

Working Hours :
Working Hours: Monday to Friday 08:00 – 16:00 (30 minutes unpaid lunch)

Skills:
Communication skills,IT skills,Attention to detail,Customer care skills,Team working,Initiative