Administrative Assistant Apprentice at St Barnabas C of E Primary School, Leicester

We are looking for a friendly, reliable and organised person, who will support our admin function. Daily activities will include:

Major objectives:

To ensure that allocated administrative, finance and clerical records and systems are maintained accurately and kept up to date. To ensure that callers and visitors to the school are dealt with in a friendly and courteous manner and that they or their queries are directed to the appropriate member of staff. To ensure accuracy and confidentiality in dealing with requests and maintaining records. To ensure that all forms received are complete, accurate and processed correctly. To ensure that the school’s standards of customer care are achieved. To comply with the appropriate Government, Local Authority (LA) and the School's policies, procedures and systems. To follow the requisite procedures and legislation regarding confidential information, e.g. the Data Protection Act. To be proactive in the implementation of the School’s and LA’s Equal Opportunities policy, Health & Safety regulations and Environment Protection policies. Helps visitors and callers regarding procedures, forms etc. Compiles basic written communications, reports, letters. Arranges transport for school activities/visits. Answers telephone and face to face enquiries when covering reception. Takes messages or re-directs to the appropriate person. Deals with pupils who are sick until they are collected by parents/carers. Provides appropriate advice to visitors and callers on known school policy or procedures, assisting with forms etc. Carries out security checks on all school visitors and issuing badges. Informs parents/carers/professionals/services of meetings/events. Liaises with support services (school nurse, dentist, therapist etc) to arrange appointments. To answer enquiries from callers and visitors and to signpost. To provide basic admin' support e.g: filing, photocopying, word processing, dealing with the post etc. To ensure that any named lost property is returned to the owner. To compile basic written communications, reports, letters, etc. To help pupils with their needs, listening to concerns, being helpful and approachable.

Training:

You will get training from our own staff as well as from the apprenticeship provider. All training will take place at the school and some tutorials will be remote and virtual. We will ensure you get protected time to study and receive plenty of feedback on your work and studies. You will have one to one coaching every 3-4 weeks from the training provider. At the end of the apprenticeship, you will achieve the level 3 Business Administrator Apprenticeship qualification. Functional Skills Level 2 in English and maths will be provided for those without GCSE Grade 4/C or equivalent qualifications.

Training Outcome:

Completing the apprenticeship could potentially lead to career advancement within the educational sector, including roles such as receptionist or administrator or pursuing further qualifications to become a qualified school business manager, HR advisor or bursar.

Employer Description:
Currently 420 children attend Rolleston Primary School, aged between 4 and 11. As a school we work hard to ensure the highest possible education for every child that comes through our doors. We are determined to expand opportunities for each individual whilst recognising their own unique talents and abilities. The environment and creative curriculum we offer encourages expression, courage and determination. https://www.rolleston.leicester.sch.uk/

Working Hours :
This apprenticeship is for 32.5 hours per week, Monday to Friday 39 weeks of the year. Working hours to be confirmed.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Team working,Creative,Initiative,Non judgemental,Patience,Committed to learning,Good with children