Apprentice Contract Administrator

BASIC FUNCTION

To provide contract administration support for all live Maintenance contracts including Planned Preventative Maintenance and any additional works. To assist the Contract Manager, Contract Supervisor and Contract Co-ordinator with day to day running of the Contracts.

AREAS OF JOB ACCOUNTABILITY

Primary Role

Operation of bespoke computer added facilities management system JobLogic and bespoke accounts system Cyberqube Review and approval of Supplier and Subcontractor invoices Complete weekly timesheet routine Assist contract co-ordinators with the review of completed daywork tickets and collate information packs for invoicing Discuss subcontractor/supplier queries and resolve as necessary Review un-invoiced daywork report and action Review WIP report and un-invoiced daywork report for the monthly Operations meeting

Secondary Roles

To provide cover or assistance as required for the Contracts Co-ordinators for holidays, sickness and during busy periods for the following (and not limited to) tasks Respond to BSM Admin email to agreed rota actioning all requests/tasks Provide helpdesk administration, answering telephone calls and action accordingly Assist the Contract Manager and Contract Supervisor with weekly Planning/Programming routine to adjust labour and sub-contractors to ensure planned and unplanned workload can be met Run reports for PPM/Subcontractor visits and issue tickets to technicians Organise Subcontractor visits, chase completed paperwork and close down completed Subcontractor tickets Review Overdue PPM and action with Contract Manager and Contracts Supervisor On a day to day basis; create and issue daywork tickets to technicians, including placement of supplier and subcontractor orders Daily review returned PPM and daywork tickets and re-issue rejected/part completed tickets. Liaise with the Contract Manager / Supervisor identifying further actions, e.g. purchasing materials/organising subcontractor visits Save electronically and/or scan in completed specialist reports/test sheets from Technicians and Subcontractors into the live job folder system File paperwork within office live job folders as required Liaising with Contract Manager ensuring standard operating procedures are met

Training:
This is predominantly a work based programme which means that your learning will take place on the site of your employment and within your contracted working hours We host supporting workshops regularly throughout the apprenticeship which you will attend in person at our Derby Road campus or online via Microsoft Teams (a total of nine) Monthly tutorials are held via Microsoft Teams

Training Outcome:
Prospect of long term career with the company Full-time employment in the Contract Administration role upon completion of apprenticeship

Employer Description:
Briggs & Forrester is one of the UK’s leading building services engineering companies with an annual turnover in excess of £230m. The Briggs & Forrester Group is renowned for excellence and innovation within the building services industry developed over more than 70 years.

Working Hours :
Monday- Thursday 8.30am- 5pm with 45 mins for lunch Friday 8.30am- 4pm, with 30 mins for lunch

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative