Apprentice Transport Administrator

>        Processing hire requests, coordinating delivery/collection of hire vehicles.

>        Raise purchase orders for hire, damage and repairs

>        Maintenance of commercial vehicle database;

Add new hires/remove off-hires from weekly supplier report

Key in details from commercial vehicle logs including driver name and mileages

Ensuring drivers detailed on vehicle logs are duly authorised to drive company vehicles

Liaise with hire company to ensure vehicles are serviced and maintained in accordance with manufacturer intervals

Produce and distribute hire reports for divisional review.

>        Upload monthly IRFS Data

>        Update motor insurance database (MID) with weekly on/off-hires

>        Liaise with hire company to resolve vehicle breakdowns and vehicle replacements to minimise operational disruption.

>        Maintenance of approved driver database;

Ensure driver mandates are in date, monitor and action licence changes and endorsements

Process new driver approval, input licence data to online licence check system ensuring driver submits appropriate approval to verify relevant category held for the vehicle type to be driven

Ensuring drivers sign acknowledgement of the driver handbook,

Conduct periodic data cleanse, removing leavers for the approved drivers database.

>        Driver Training:

Ensure all employees driving on company business complete online risk assessment

Allocate/monitor completion of additional training modules assigned following speed reports and accident data

>        Grey Fleet:

Check all mileage claims to ensure drivers are authorised, have provided correct documentation and the correct rate has been claimed,

Upload mileage data for environmental reporting

Ensure driver have appropriate business cover on motor insurance and vehicle is appropriately maintained by checking online MOT status

Ensure Business Mileage from is update periodically inline with HMRC rates

>        Check hire invoices to ensure rates and job numbers reconcile with commercial vehicle database

>        Monitor and action MOT and RFT requirements for any owned vehicles

>        Tolls, Tunnels and Congestions Charging

Monitor on/off hires for the addition/removal of vehicles on relevant accounts

Ensure all accounts are regularly toped up to avoid PCN’s

>        Process PCN’s and notices of prosecution, making payment and liaising with payroll department to ensure amount is deducted from driver’s wages, uploading and hyperlinking to Fines spreadsheet.

Training:

Business Administrator level 3 apprenticeship standard

Level 2 functional skills in Maths and English if exemptions are not held

Training Outcome:

The role is intended to develop over time and ongoing training will be provided.

Employer Description:
KAEFER Ltd is a multi discipline contractor operating across the UK and Ireland. The role is based in Jarrow.

Working Hours :
08.00am to 4.00pm Monday to Friday

Skills:
Communication skills,IT skills,Organisation skills,Problem solving skills