Planned Maintenance Administrator

Planned Maintenance Administrator - £30-35,000 per annum - Permanent position

CBW are proud to be recruiting on behalf of a leading Facilities Management provider, seeking a detail-driven and organised Planned Maintenance Administrator to join their team based local to Canary Wharf.

The Role As Planned Maintenance Administrator, you will play a key role in ensuring the smooth running of PPM schedules. You will be responsible for coordinating maintenance activities, updating systems, and supporting both the operational and management teams to deliver excellent service to clients.

Key Responsibilities:

Managing and updating planned maintenance schedules

Logging jobs and ensuring compliance with contractual requirements

Liaising with engineers, subcontractors, and clients to arrange access and confirm works

Producing reports and maintaining accurate records on CAFM systems

Monitoring SLAs and KPIs to support service delivery

Assisting with general administration and compliance documentation

About You We’re looking for someone with strong organisational skills and a proactive approach. Ideally, you will have previous experience in a facilities management, engineering, or property environment.

Skills & Experience:

Experience in a similar administrative or coordination role (FM/maintenance background desirable)

Proficiency with CAFM systems and MS Office

Excellent communication and customer service skills

Ability to prioritise tasks in a fast-paced environment

High attention to detail and accuracy

What’s On OfferCompetitive salary: £30,000–£35,000 per annum (depending on experience)

Opportunity to work with a respected Facilities Management company

Career progression and development opportunities

Office located close to Canary Wharf with excellent transport links

If you are interested, please apply online or send your CV directly to Abbie at CBW Staffing Solutions!