Apprentice Receptionist/Administrative Assistant

The opportunity involves receiving training and support to enable the apprentice to carry out a broad range of activities. As an apprentice, it is not expected that you are fully able to undertake all duties initially. It is expected that you are willing and able to move positively towards undertaking all roles by the end of the apprenticeship, with the help and assistance of the wider team. The role involves general administrative and clerical duties including:

Organisation:

To be the first point of contact for parents and visitors to the school dealing with enquiries by telephone, email and in person To work as part of a team of support staff in providing administrative support across the school To assist in arrangements for school trips, events etc. To arrange hospitality/meetings where appropriate

Administration:

To undertake general administrative and clerical duties typified by the following:

Typing and document creation using Microsoft Office Data entry using Microsoft Office, SIMS.net Filing Mail distribution/franking Photocopying To provide general clerical support where appropriate to teaching, technical, catering and premises staff To take, produce and distribute minutes of meeting and committees as necessary To collect and record appropriate statistics as required Maintain manual and computerised records/management information systems Produce lists/information/data as required e.g. student data Undertake typing and other IT based tasks Undertake administrative procedures Maintain and collate student reports

Resources:

Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet) Maintain stock and supplies, distributing as required Operate uniform/snack/other ‘shops’ within the school Provide general advice and guidance to staff, pupils and others Undertake general financial administration e.g. receiving monies

Responsibilities:

Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person Be aware of and support difference and ensure equal opportunities for all Contribute to the overall ethos/work/aims of the school Appreciate and support the role of other professionals Attend and participate in relevant meetings as required Participate in training and other learning activities and performance development as required

Training:
Business Administrator Level 3 apprenticeship standard. Functional Skills in English and maths at level 2 if required Training will include regular attendance for off the job training at our centre which is located at the Career Development Centre, Cricket Inn Road, Sheffield, S2 1TR

Training Outcome:

On successful completion of the apprenticeship, the candidate may have the opportunity to apply for a permanent role should a vacancy arise.

Employer Description:
Ballifield Primary is a welcoming and nurturing school that works collaboratively with parents, governors and the wider community to support our pupils in becoming respectful, confident and lifelong learners. We are committed to providing the very best outcomes for all our children. We share our parents and carers’ high ambitions and are looking for a headteacher who shares these aspirations, not only in terms of academic progress but also in the personal development and wellbeing of our pupils. https://ballifield.co.uk/ This School has an opportunity for an Apprentice Business Administrator who will receive training and support to; Act as the first point of contact for students, parents, visitors to the School. Provide an efficient administrative and reception service for the School site. Undertake a wide range of general administrative and clerical duties.

Working Hours :
Monday - Friday 9.00am - 4.15pm

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative,Non judgemental