This role is a term time only role and will follow the school holiday dates for Leeds City Council. Holiday requests will not be approved during term time unless there are exceptional circumstances.
Job Summary:
The Personal Assistant/Administrative Assistant will provide crucial support to the Lead Professional, Lead Tutor and the tutoring team in the provision for a student working through GCSE and A-Level subjects. This role involves ensuring smooth administrative operations, coordinating lesson materials, tracking key reports, supporting in IT and assisting in scheduling and compliance. Additionally, the Personal Assistant/Administrative Assistant will play an active role in safeguarding lessons, monitoring tutor compliance, finance tracking and managing communication between therapists and the educational team.
Key Responsibilities:
Meeting Support: Set up meetings between different parts of the team and therapists that work with MC. Attend all meetings related to the provision, including biweekly tutor meetings, annual reviews, and multi-disciplinary team (MDT) meetings. Record and distribute detailed minutes and action items for all meetings within the allocated deadline. Track progress on action items and follow up on outstanding tasks to ensure timely completion.
Safeguarding and Lesson Support: Safeguard lessons by monitoring compliance with safeguarding protocols, ensuring accurate reporting of concerns. Support the Lead Tutor in identifying and reporting any safeguarding concerns that arise during lessons.
Report Tracking and Follow-up: Monitor and track all reports from various therapies (e.g., occupational therapy, speech therapy), ensuring they are received on time. Chase up late or missing reports to ensure deadlines are met and documentation remains up to date. Support the Lead Tutor in ensuring all reports are appropriately filed and referenced in ongoing student care and curriculum planning. Support the Lead Professional with consolidation of each report and notifying the required parties of their actions
Scheduling and Coordination: Assist with the scheduling of annual reviews, MDT meetings, and other key appointments related to the student's educational and therapeutic needs. Coordinate with the Lead Tutor to support the scheduling of mock exams, assessments, and tutor training sessions. Support the student’s family and external professionals with meeting coordination and communication.
Materials and Resource Management: Oversee the stock levels of learning materials and other resources required for lessons, including occupational therapy (OT) and home-based learning tools. Place orders for materials as needed, ensuring they are delivered on time and within budget. Organise and manage the delivery of learning materials to the student’s home, coordinating with suppliers and service providers. Support with overseeing licences for online platforms ensuring that these are renewed where necessary.
Compliance and Tracking: Track tutor training, certifications, and compliance with safeguarding and other professional standards, ensuring all records are kept up to date. Maintain a central record of all members of the team. Maintain a record of all tutor training and ensure that required courses and certification are completed on time. Monitor and update compliance records, reporting any gaps or non-compliance to the Lead Tutor. Ensuring that annual/repeat training is proactively scheduled, held and completed before the previous training has expired.
Bitpaper Management: Setup and Support: Responsible for setting up Bitpaper sessions for tutors upon request, ensuring that the correct templates and materials are uploaded and available for each lesson. Session Saves and Documentation: Complete and manage the saving of Bitpaper postlesson, ensuring all work and annotations are accurately saved and stored for future reference. Troubleshooting: Provide troubleshooting support to tutors and students in using the Bitpaper platform, ensuring smooth operation and timely resolution of any technical issues.
IT Coordinator Responsibilities: Act as the primary liaison with the external IT support team, ensuring smooth coordination and addressing any technical issues. Manage user accounts, passwords, and permissions for staff within the system, ensuring secure and appropriate access. Oversee and manage SharePoint, including the organisation of all user channels and document libraries, to ensure efficient collaboration and resource management. Provide IT troubleshooting support to staff and act as the first point of contact for resolving technical difficulties within the online provision. Coordinate with the IT team to ensure smooth operation of all technological systems, ensuring timely resolution of any technical issues that impact lessons or administrative processes. Oversee the renewal and maintenance of software licenses and IT infrastructure relevant to the provision. Support the team with platform setup and user management for any additional digital tools required for online learning and communications. Ensure that IT processes align with the provision’s data protection and security policies including adherence to GDPR and other relevant laws.
Induction of New Staff: Prepare and send the Welcome Pack one week before the start date, including handbooks, Zoom/Bitpaper links, and policies. Schedule and coordinate induction meetings, training sessions, and provide any required materials. Track new staff progress during the induction, ensuring completion of onboarding tasks and compliance with policies. Serve as a point of contact for queries and assist with onboarding-related issues.
Requirements of this role:
Proven experience as an Administrative or Personal Assistant - essential
Available to work Monday to Thursday 09:00 to 17:30 and Friday 09:00 till 17:00
Holds an Enhanced DBS on the Update Service - or willing to apply
Strong communication skills, both verbal and written, with confidence in delivering information effectively.
Highly organised with the ability to manage multiple tasks simultaneously.
Demonstrated expertise in scheduling and planning.
Exceptional time management skills, with a strong ability to prioritise tasks and manage workload efficiently.
Benefits of this role:
Hourly pay of £16.34 to £17.37 (UMB)
Flexible payment schedule – choose between weekly or monthly
Complimentary online CPD training courses – fully funded by us
Comprehensive support from the dedicated team throughout the package
If you're interested in this role and would like to learn more, please don't hesitate to call us at 01925 594 203 or email ....Read more...
You’ll be joining the UK’s leading dental network, delivering high-quality dentistry that makes people smile. We take pride in the investments we make in our people, including support for you to complete your level three apprenticeship via our trusted partner Tempdent and your ongoing professional development.
The day-to-day duties of a dental nurse can span across all areas of the practise and can include:
Reception including answering the phone and greeting patients
Dealing with patient queries
Taking payments
Booking appointments and follow ups
Sterilising and preparing equipment for dentists
Recording and dealing with patient records
Supporting patients' wellbeing and dental experience
Cleaning dental areas including chairs
Managing stock of equipment and supplies
Any other duties to support the dentists and senior team to provide effective patient care
Training:
This qualification is a level 3 advanced apprenticeship accredited by City & Guilds and is delivered nationwide through blended interactive E-Learning, enabling learners to access the course from anywhere in the UK
Upon achievement the apprentice will be awarded a Diploma in Dental Nursing Level 3
Training Outcome:At MyDentist we are passionate about training, stability and support. Your career could look like the below:
Apprentice dental nurse
Dental nurse
Dental nurse (2+ years GDC reg)
Dental nurse (4+ years GDC reg)
Dental nurse (6+ years GDC reg)
Area support nurse (Float Nurse)
Advanced dental nurse
Head nurse
Employer Description:As Europe's largest dental organisation, mydentist is dedicated to providing high-quality, affordable, and individual care at every step of the patient journey. We invest in our people and practices to ensure outstanding patient care and professional development opportunities for our teams. Start Your Journey: Build a fulfilling career with us, where you'll have the opportunity to develop your skills within a caring and inclusive team that supports each other.Working Hours :Shifts will be confirmed and will be around the working hours Monday 8.15am - 7.00pm, Tuesday - Friday 8.15am - 5.30pm. Saturdays as requested on ad hoc basis.Skills: Communication skills,Attention to detail,Organisation skills,Team working,Initiative,Physical fitness,Motivated to learn,Desire to help,Resilience....Read more...
Following appropriate policies, procedures and systems, ensuring the educational, social, physical, emotional, health and welfare needs of the children are always met.
To become involved in children’s activities to stimulate and extend their learning.
To demonstrate sensitivity toward children and families within the facility.
Assisting in the admission and induction of new children.
Assisting in the maintenance of all necessary records to meet internal, E.Y.D.C.P and Ofsted requirements.
To take an active role in the promotion of excellent health and safety practices.
To respond effectively to any health and safety issues that may arise and report any necessary matters.
To participate in training and meetings as requested by the management team.
Performing any other duties commensurate with the general nature of the position requested by the management team.
Training Outcome:For the successful candidate, there is the possibility of ongoing employment upon completion of the relevant qualifications.Employer Description:We're a bit different
We’re a bit different to what is available locally, so do come and visit to find out why our parents and children are so happy here.
a home from home
A beautiful and nurturing environment where children can be individuals and develop as confident and enthusiastic learners.
safe & secure
As a parent you want to find a nursery that feels comfortable, safe, caring and nurturing for your precious child.
Forest school
We run forest school sessions for our preschool children on Monday’s and Thursday’s throughout the year and is run by forest school qualified staff.Working Hours :Monday to Friday, 7:30am to 6.00pm. Shifts to be confirmed.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Creative,Initiative,Non judgemental,Patience....Read more...
Teledyne Microwave UK (a business unit of Teledyne Aerospace & Defence Electronics UK) provide enabling technologies for industrial growth markets.
We have evolved from a company that was primarily focused on aerospace and defence, to one that serves multiple markets that require advanced technology and highreliability.
At Teledyne, we believe that Equality, Diversity and Inclusion mean Opportunity - the opportunity to cherish and celebrate the value of diversity, to bring our full and authentic selves to work and to feel fully involved and respected and we are committed to this journey. Occupational health and safety and environmental sustainability are also an integral part of our business strategy, and we believe in implementing environmental, health and safety improvements to continually enhance the working environment for staff, visitorsand contractors.Training:
Level 3 Business Administrator Apprenticeship Standard English and maths Functional skills at Level 2 (if required)
Training by day release with Shipley College
Training Outcome:
The business is looking to offer a full time position on a successful completion of the apprenticeship
Employer Description:Here atTeledyne Microwave UK, our mission is to enable our customers to make the worldsafer, more secure and better connected. We are a world leader in the design,manufacture and support of radio frequency (RF) technology. With unrivalled RF& microwave application knowledge we have experience of creating innovativesolutions for the most challenging applications.Working Hours :Monday to Friday with a college day on Thursday . Please discuss the working week at interview.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working,Initiative....Read more...
