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Apprentice Accounts or Finance Assistant - University of Oxford - various departments and locations

You will assist with accounting and finance tasks within your specific department to enable the smooth running of day to day operations. Below is a list of some of the tasks you may be asked to complete, however, please note specific responsibilities will vary depending on the department or division in which the role is based:  Learn to carry out general office duties including managing emails and calendars, filing, and dealing with finance enquiries via email, face to face and over the phone/MS Teams Learn to check and sort the incoming mail for the Finance team including date stamping Learn the initial review of documents received to ensure that they are mathematically correct, sufficiently authorised and conform to regulatory requirements Develop skills in the inputting to the Oracle Financials system of authorised invoices, receipts, claims and the matching of invoice records Learn to reconcile items received into the Bank Account with transactions input into the Oracle system With the support of colleagues, learn the processes for filing documents Learn to prepare and send documents for imaging Learn to work with suppliers to check correct entry of bank account details, email addresses and respond to their queries Learn to provide guidance to staff, regarding invoices, expenses and payments processes. Managing those expense claims that it is necessary to query or return Develop skills in the receiving and checking of banking deposits from departments; the reimbursing of departmental Petty Cash floats and the daily balancing and reconciliation of cash as well as preparing cash and cheques for banking With support, allocate income received into the University Bank Account and investigate unidentified payments received into the University Bank Account, where necessary liaising with sponsors, donors and customers of the University Learn to support departments in the use of the University’s Online Store facility Assisting with maintaining finance records, ensuring accurate physical and electronic records are kept and that they are complete and up-to-date Assisting with preparing reports for month end reporting and reviewing the open purchase orders/ closed for receiving purchase orders reports on a regular basis With support, preparing any necessary financial documentation, including general ledger journals with a full audit trail  In the execution of these roles and responsibilities the post holder will at all times:  Abide by local and University rules and codes of practice with regard to Health and Safety Work with discretion and confidentiality when dealing with personal data or information Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role.  Please note that departments are in a variety of locations across the centre of Oxford and Headington. Training:Duration:   13 months practical training period, plus 3 months for End Point Assessment   Delivery model:  Work-based training with your employer  Day release during term time (approximately 1 day a week at either Abingdon or Witney Campus)  Level 2 Functional Skills in Maths and English (7 days at college for each, if required)  Off the job training will count for at least 6 hours a week of an apprentice’s time at work   Qualifications included:  AAT Level 2 Foundation Certificate in Accounting  Level 2 Accountants or Finance Assistant Apprenticeship   End Point Assessment:  In-tray test  Portfolio  Structured Interview  Training Outcome: Over 80% of our apprentices continue with us in the role they have been trained for after their apprenticeship and that is just the start of their career Employer Description:We are the largest employer in Oxfordshire with around 16,000 staff working in and around Oxford in a huge range of roles. Our apprentices are never on their own and will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.Working Hours :Monday - Friday usually 9.00am - 5.00pm You will have a fixed term contract of employment with the University of Oxford and this will range from 18-24 months depending on the department you work for.Skills: Communication skills,IT skills,Attention to detail,Logical,Team working,MS Excel, Outlook and Word,Discretion / confidentiality,Time management skills ....Read more...

Apprentice Exams and MIS Customer Service Administrator

Your purpose: To undertake administrative and operational duties across the various departments within the MIS and Exams services To work within the MIS Directorate and operate flexibly with tasks as required, which will include travel to other sites, some evening and occasional Saturday working Provide a high level of customer service to stakeholders throughout the college In your role, you will be accountable for: Providing a high standard of data inputting and checking, including student enrolments, timetabling, and exams processes Working with the Funding Returns and Audit & Compliance teams to ensure data meets the collection requirements as specified by the college or funding agency Assisting with the collating and checking of evidence for both internal and external audits and compliance checks Maintaining effective filing systems, electronic and manual for the Directorate Working with the Student Records and curriculum administration teams to support the data and MIS requirements for curriculum and the wider college Working with the exams team to support the examination function within the college, including processing registrations, exam bookings, claims and invigilation Dealing with enquires and queries received, including telephone and in person from both internal and external customers Assisting and supporting in the production and maintenance of work instructions, guides and other documentation required around MIS processes and procedures Working flexibly across various departments and sites depending on workloads and time of year Working effective as both part of a team and as an individual in order to meet priorities and deadlines Providing a high standard of professionalism and customer service that positively reflects yourself, the Directorate and college There are things that we are all accountable for, whatever your role, these are: Embedding safeguarding into your/ your teams working practices and escalating any safeguarding concerns immediately in line with the College’s safeguarding policy Embedding Health and Safety best practices and ensuring a safe working environment for everyone within your area of responsibility, according to the Health and Safety at Work Act. Being a champion and advocate for Equality and Diversity throughout College Behaving in a manner that displays British values Being committed to reviews of your performance and your own Continuous Professional Development Any other duties commensurate with your role that may be required from time to time. As part of your contract of employment completion of the Apprenticeship Training Programme forms part of your duties as well as helping your personal and professional development; the requirements to complete the programme are as follows: Attend and be punctual for all induction sessions, lessons and work-based training/support sessions Complete all required assignments with by the required timeline Build up your portfolio of evidence on-going Access support from your tutor/assessor and your manager Training:Overview of Customer Service Level 2 Apprenticeship Standard: The role of a customer service practitioner is to deliver high quality products and services to the customers of their organisation Your core responsibility will be to provide a high-quality service to customers. The standard covers the following: Knowledge: Knowing your customers Understanding the organisation Meeting regulations and legislation Systems and resources Your role and responsibility: Customer experience Product and service knowledge Skills: Interpersonal skills Communication Influencing skills Personal organisation Dealing with customer conflict and challenge Behaviours / Attitude: Developing self Being open to feedback Team working Equality - treating all customers as individuals Presentation – dress code, professional language Right first time You will complete an End Point Assessment this will involve the following: Showcase/Portfolio Interview Practical Observation Professional Discussion You are given time off, one day per week to study; you are required to attend Kirklees College, Huddersfield Centre, you will also attend other meetings via Teams to complete work for your apprenticeship. The study day is a Wednesday.Training Outcome: There may be an opportunity of a full-time job opportunity at the end of the apprenticeship, subject to satisfactory employment, and completion of the apprenticeship and if there is a role available Employer Description:Our mission is creating opportunities, changing lives and this is at the heart of everything we do. The college has a common set of values for both students and staff: Kindness, Unity and Excellence, and they define how we behave and interact with each other. Kirklees College is a uniquely vocational college whose student community reflects the diversity of the local area. We offer inspirational teaching in industry standard, state-of-the-art facilities and ensure curriculum is developed with employers to enable students to progress. At Kirklees College we aim to foster an honest and compassionate approach to ourselves, our people and environment, develop a shared purpose across our community, and set a culture of high aspiration, expectation and success. We strive to be ahead of the curve in our approach to teaching and learning and be a first-choice provider for students and industry alike. With over 10,000 students on full-time and part-time courses, and apprenticeships, we provide seven bespoke centres across the Kirklees region, from two main centres based in Dewsbury and Huddersfield, and dedicated learning centres for Animal Care, Construction, Engineering, Process Manufacturing and Higher Education.Working Hours :Monday to Friday - may have to work across other centres and also work some evenings/weekends to cover open evenings/enrolment .Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working,Initiative,Non judgemental,Excellent Attendance,Excellent Timekeeping ....Read more...