MAIN DUTIES AND RESPONSIBILITIES:
To undertake vocational training and perform a range of administrative and related tasks across the following work streams provided by the Organisational Development Service Unit:
Human Resources
Training and Development
Health and Safety
HR Administration
Communications
Equality, Diversity and Inclusion
To adhere to and ensure the appropriate compliance with the Council’s Health & Safety Policy.
To support, promote and comply with the Corporate Equality, Diversity and Inclusion Strategy when undertaking the duties of this post.
To respect the sensitivity and confidentiality of any information that they may have access to regarding clients/customers in adherence with the Data Protection policies of the Council.
Undertake such other duties commensurate with the experience of the postholder and the grading of the post as may be reasonably delegated from time to time.
SPECIFIC ACCOUNTABILITIES
To produce employment related correspondence and other information.
Update and maintain IT systems used by the Service.
Receive enquiries and redirect to other team members.
Collate and maintain performance data.
Support the provision of communication campaigns through creating documents, distributing information and monitoring social and other media channels.
Undertake research and collate information in relation to work or projects being undertaken by the team.
Organise events, training and other activities.
Support the review of policies, procedures and working instructions used in the Service.
To undertake administrative work in relation to the recruitment and selection of employees.
Produce management information on any aspect of the Service, including gathering comparable data from other sites.
Training:
Level 3 Business Administrator apprenticeship standard (can include Level 2 elements if required)
Level 2 Functional Skills in maths and English (if required)
This apprenticeship is delivered through a combination of Work Based Assessment and day/block release.
The programme will culminate in an End Point Assessment, where all the skills and knowledge gained on the apprenticeship will be formally tested.Training Outcome:This will provide the apprentice with an insight across a wide range of services and workstreams that will enable them to build their knowledge, skills and experience for future employment opportunities either at the Council or with other employers.Employer Description:At the heart of England and the National Forest, South Derbyshire is one, if not the fastest growing district in the East Midlands. The main Council offices are based in Swadlincote, with other sites based within close proximity. There are currently approximately 350 employees providing a full range of services for the community.Working Hours :Monday - Friday with flexible working offered.Skills: Administrative skills,Attention to detail,Communication skills,Customer care skills,Initiative,Organisation skills,Presentation skills,Problem solving skills,Team working,Time-Management....Read more...
Purpose of Post:
The HR Apprentice will be part of the School’s Human Resources team. Under the direction of the Director of HR, you will be contributing to the high quality, effective and efficient HR administration, transactional support, system development and support in employee relations
You will provide a helpful and proactive service to managers, staff, external contacts, and colleagues
You will have opportunities and projects to develop your skills, experience, and knowledge in line with your apprenticeship modules
You will receive in-house mentoring by the Director of HR and be allowed to attend development events throughout your apprenticeship
Main duties & Responsibilities:
HR Administration and Systems:
With the HR Administrator, to monitor the recruitment and HR inbox, and answer queries as first-line support in a timely and efficient manner, directing them to the HR Officer or Director of HR as appropriate
To update City systems promptly with changes such as sickness absences, special leave requests, unpaid leave, maternity leave, changes in address, names, DBS checks and any requested changes to ensure the HR system reflects all employee information accurately
Working with the HR Officer, to liaise with the local IT Team, City IT Support team and CoL HR team to ensure all new user accounts are created, positions are created, and changes are reflected on the HR system accurately
To maintain the school systems, including assisting with administering all staff records, on-boarding and off-boarding and maintaining the Master Staff List
This will include liaising with the relevant staff involved in the onboarding and off-boarding process
Ensuring the system is always up to date and all records are compliant with Corporate, School and Safer Recruitment policies
To maintain the school's HR SharePoint site including uploading new policies as directed by the Director of HR
To maintain an up-to-date library of job descriptions and person specifications for staff posts (professional services, teaching and additional responsibility roles) within the School
In conjunction with the HR Officer and Administrator, to be responsible for all HR filing and document retention, ensuring all documents are appropriately disposed of in line with Data Protection and the School and Corporation policies
Creating new starter folders and archiving leavers folders and updating the archive records as needed
To assist the Director of HR with responses to Subject Access Requests, collating all relevant data from individuals and systems for redaction by the City’s Information Team
Recruitment and Transactional Service:
To support and assist the HR Administrator with the administration of the recruitment process
Supporting on interview days; meeting and greeting candidates, escorting round the School when necessary and any ad hoc. requests
With the HR Administrator, to monitor the recruitment inbox; answer recruitment queries, save and circulate applications, invite candidates to interview, create interview schedules and all appropriate correspondence to relevant parties as required
To draft HR related letters or documentation under the guidance of the HR Officer and Director of HR where appropriate
To monitor Fixed Term Contracts, Probation, Long Service, Work Permit, Maternity and DBS checks. Check if due dates are coming up for expiry and inform the appropriate member of the HR team
To support the administration of ER cases and other projects as requested by the Director of HR, ensuring all documentation is scanned, meeting rooms are booked, drafting formal letters, and taking minutes
Training:
You will be supported to achieve the HR Support Level 3 Apprenticeship
Theoretical training will be given with the support of the training provider
Practical training and support will be given in the workplace allowing you to embed your learning in the working environment
You will receive hours 6 per week to support with your apprenticeship studies
Training Outcome:
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available
Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation
Employer Description:The school was founded in 1854 by the Corporation of London, and was originally located in Brixton, London to educate orphans of freemen of the city. It is still possible for such children to be educated as "Foundationers" at the school with the costs of their education borne by the City of London Corporation. The school is set in 57 acres (230,000 m ) of Ashtead Park in Surrey, having moved from Brixton to Ashtead in 1926.Working Hours :Monday to Friday, 9.00am - 5.00pm core hours. Flexibility will be required for business needs.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Logical,Team working,Non judgemental,Patience....Read more...
You will maintain accurate employee records and systems, act as the first point of contact for HR and payroll queries, and ensure processes are carried out in line with company policies and legal requirements. With a strong focus on personal growth, we will invest in your development, providing mentoring, training, and exposure to all areas of HR to help you thrive. This is a varied and hands-on role that offers exposure to the full scope of HR activities, making it an excellent opportunity to develop strong foundations for a successful career in Human Resources.
Maintain and update our HR Information System (HRIS) and time and attendance system, including new starters, leavers, and any internal changes
Support with preparing the payroll file on a monthly basis for all employees, ensuring accuracy, timeliness and compliance with UK legislation
Be the first point of contact for all general HR and Payroll queries, escalating where necessary
Maintain accurate and up-to-date employee records in compliance with GDPR and company policies, including onboarding and induction documentation
Conduct drug and alcohol testing for all new starters
Support with the coordination and booking of external training activities, including scheduling courses, booking venues, arranging transport and managing the attendee list
Maintain training records and ensure compliance with mandatory training requirements
Support with the preparation of new starter inductions and monitor induction completions, escalating where necessary
Process all voluntary leavers, including supporting on exit interviews to gather feedback and insight
Complete all employment reference requests in line with policy
Maintain starters, leavers, and internal moves report is kept up-to-date and sending out a weekly report to relevant stakeholders
Administer probation reviews by liaising with line managers across the business, escalating concerns within the team where necessary
Maintain up-to-date notice boards within the HR and reception area
General HR Administration duties
Training Outcome:Career progression - HR Administrator.Employer Description:Bridgnorth Aluminium is the UK’s leading manufacturer of flat rolled aluminium coils and the only fully integrated UK operation where all stages of research, development and production are managed on one site including casting, hot/cold rolling, heat treatment, slitting, levelling, and degreasing. With more than 80 years of heritage, Bridgnorth Aluminium serves a wide range of industrial sectors including printing (offset lithographic printing plates), foil stock for pharmaceuticals and household packaging, construction (anodized panels and building facades), automotive components, transformer coils, battery foil stock, and common alloy sheet formats.
The company is also deeply committed to quality, environmental and social best practices. It invests in sustainable operations from resource efficiency and renewable energy to strong community involvement through apprenticeships, and charitable giving.
With a strong export/customer base spanning 14 countries, around 340 employees, and a turnover of £260 million per year, Bridgnorth Aluminium is a major player in both the UK and international aluminium markets.Working Hours :Monday - Friday (45 min unpaid break). Flexible contract with core hours: Mon - Thur 9:30am - 4pm, Fri 9:30am - 3pm.Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Team working,Time management skills,Accuracy,Confident IT skills,Microsoft Office skills,Ability to learn quickly,Professional,High level of integrity,Confidentiality & Discretion,Proactive,Flexibile,To take on new challenges,Working independently,Enthusiasm for development....Read more...
