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Apprentice Finance Support Administrator (Fixed term 3 years and 6 months)

Key areas of responsibility 1. Entries & Invoicing Checking and uploading of examination entries Processing sales invoices for exam entries Keeping invoices issued in line with current/updated exam bookings Working with AR colleagues to monitor payments received Processing adjustments and refunds Tracking centre and representative accounts 2. Fees & payments Checking/approving examiner fee and expenses claims and maintaining records Calculating and submitting centre representative commission and expenses claims and maintaining records Liaising between LCME stakeholders and Finance/Payroll/HR -resolving any queries 3. Suppliers & analysis Setting up suppliers Raising purchase orders and monitoring/payment of suppliers Reconciling/resolving clarity travel payment issues Dealing with queries from suppliers, UK/ overseas centres and reps Assisting the manager with budget analysis of income and expenditure General office administration, including filing 4. Undertake a programme of continuing personal development, including the development of specialist skills and knowledge as required5. Management Trainee Responsibilities: Assist in the development and implementation of financial strategies and plans Participate in various training programs to gain a comprehensive understanding of the department's operations Collaborate with senior management to identify areas for improvement and develop solutions Conduct financial analysis and prepare reports to support decision-making processes Learn and apply best practices in financial management and reporting Support the team in day-to-day operations and special projects 6. Ensure personal compliance with all of UWL’s procedures, policies and regulations, especially those relating to data protection, legal and statutory compliance, information security, IT change control and health and safety 7. To work in accordance with UWL’s equality and diversity policies.In addition to the above areas of responsibility, you may be required to undertake any other reasonable duties relating to the broad scope of the positionTraining:OverviewWith the Chartered Manager Degree Apprenticeship (CMDA), the Claude Littner Business School at the University of West London offers you the opportunity to gain a high-quality degree, on-the-job experience and a professional pathway for career development. The CMDA is part of the Degree Apprenticeship programme, a new government and industry scheme that guarantees a high-quality degree, geared around the needs of employers and employees. Combine 'off the job' study at the University of West London with a paid position, enabling you to graduate with significant work experience alongside a respected degree qualification. Developed by a group of 20 businesses led by Serco, the CMDA produces managers with the management skills and qualities required by employers of all sizes and from all sectors.  We have tailored our delivery of this course to fit in with the needs of your working day, allowing you to balance education and business demands. Training Outcome:Finance or Business Support Administrator.Employer Description:The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025. We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024. The UWL community is a diverse body of students and staff who work together to create an environment of success and achievement. We celebrate the diversity of our staff and promote our values in practice through our commitment to inclusivity, progression, and success. *University status awarded in or after 1992 The College The London College of Music Exams is one of the longest leading-established exam boards for the creative arts in the UK and strives for inclusivity and equality in line with the UWL mission.  LCME offer Music examinations in Music, and in Drama and Communication which are held at centres worldwide as well our Digital platform that offers both recorded and live online exams (coming shortly). Our qualifications are unique in the graded exam sector in being awarded by a university. The exams portfolio covers a wide range of syllabuses with new developments being considered to broaden the offer in the future. UWL is committed to LCME and will continue to invest in opportunities to improve the quality of the experience for staff and candidates of LCME.Working Hours :Monday to Friday 9am to 5pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative ....Read more...

Office Administration Apprentice

This apprenticeship offers the opportunity to develop essential workplace skills while gaining hands-on experience in office administration and project management.The successful candidate will be able to demonstrate excellent communication and organisational skills, the ability to prioritise workloads effectively, and a structured approach to tasks. This is an excellent opportunity for someone with a keen eye for detail, a proactive mindset, and a willingness to learn in a dynamic office environment. Duties and Responsibilities: Office Administration: Maintain stock levels and place orders for office supplies, equipment, and lunch for pod/office days Ensure the office environment is tidy, safe, and well-maintained, including monitoring maintenance needs and restocking first aid kits Set up desks and assist with basic workstation assembly Organisation and distribute incoming and outgoing mail and collect parcels from reception Meet and greet visitors and assist with booking internal meetings rooms Assist in organising company events and staff engagement activities Collate employee messages for anniversaries and other occasions Project & Team Support: Provide general administrative support to the Project Management team Assist with preparing 1:1 meeting notes for Project Managers Produce end-of-month timesheets for clients Assist with diary management of DPOs Assist with scheduling client meetings with support from the project team Commercial Support: Provide general administrative support to the Commercial Team Assist with updating and drafting proposal templates for prospect clients Support with updating client logos on a monthly basis Assist with task management for the commercial team Recruitment & Onboarding Support: Support HR with onboarding tasks including preparing onboarding packs Update and maintain staff directories Update stakeholders’ availability on our recruitment platform Book final interviews and send final interview documentation to recruiting managers Schedule post probation personal development meetings for employees Send out probation meeting documents to relevant employees and respective line managers Coordinate post-probation caricatures to be created for employees Assist with weekly recruitment reports Data Entry & System Maintenance: Assign and prioritise incoming invoices within our client management system Send reminder emails to Service Level Agreement (SLA) managers regarding upcoming renewals Update invoice records in excel document, ensuring flagged entries are corrected Maintain cleanliness and accuracy of CRM tabs, ensuring relevant information is up to date Training Outcome: This apprenticeship offers structured learning and development opportunities, with the potential to progress into a full-time administrative role upon successful completion of the programme Employer Description:About Us The DPO Centre is a leading Data Protection Officer resource centre, delivering expert data protection and privacy advice, and access to skilled and experienced resources whenever and wherever it is needed. We have one of the largest teams of Data Protection Officers available. Having worked with over 1,000 clients across a wide range of sectors, our team of privacy professionals are exceptionally well placed to deliver the knowledge, experience and expertise required by our clients. Headquartered in London, England, we also have an office in Toronto, New York and a network of offices throughout Europe, with our European operations centred in Dublin, Ireland and Amsterdam, The Netherlands. What we do: The DPO Centre exists to reduce the burden of complying with data protection laws and to enable organisations to use compliance as a differentiator that increases organisational value. We support organisations to establish and maintain robust privacy frameworks and we deliver the knowledge and experience required to understand the risks, improve trust and increase customer and stakeholder engagement. We offer a range of valuable services and flexible packages, meaning clients select the level of support that is right for them, whether that be a one-off consultancy project, or ongoing long-term support. We provide: • Outsourced Data Protection – from a single DPO one day per month, to your entire privacy office • Data protection consultancy and interim support services • EU, UK & NIS representative services • Data protection training and awareness • Email and telephone data protection advice line Our Culture: Our #ONETEAM philosophy is a fundamental element of our success, it sets us apart from our competitors, and enables us to consistently build on our core values of Respect, Adapt and Deliver. At The DPO Centre, we value skills and nurture talent to create an inspiring workplace. We know that our people are our greatest asset and the best results come from teamwork and collaboration. Our mission is to inspire and develop one remarkable team that delivers the extraordinary.Working Hours :Monday – Friday 09:00am – 5:30pm. Hybrid working with 3 days in our Ipswich Office.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Number skills,Logical,Team working,Initiative,Willingness to learn ....Read more...