Work closely with the Directors/Managers to help streamline office operations and address work overflow
Use a paperless approach to workload (i.e., the Outlook ‘to do’ function) to ensure a neat and tidy front desk and an unbeatable system of organisation
Meet and greet visitors and clients in a positive and polite manner. Look after clients and making tea/coffee.
Ensure the reception area, office and kitchen are always neat and tidy.
Confidently answer telephone calls with an enthusiastic attitude and filter when appropriate.
Keep detailed record of property paperwork received to ensure compliance with current legislation
Report technical or maintenance issues around the office and within IT systems
General clerical duties such as: photocopying, scanning, mailing, and shredding upon request.
Be the ‘go to’ person and act as an ‘anchor’ for the office when the negotiators are out on viewings
Stocktaking office supplies and requesting consumables in good time.
To ensure that you work in line with the Company’s best practice guidelines and to the standards proscribed by each and every professional body that the Company is a member of.
To carry out all other functions that the Company may from time to time request.
To monitor stationary supplies and order replacements where necessary.
To open and distribute the office post
Apprentice Work Location Details:
The apprentice’s main office will be: 20A Paddington Street, Marylebone, W1U 5QP
However, they will be required to attend monthly meetings at the following locations and may also be asked to work from these offices if needed:
Knightsbridge Office – 55-57 Sloane Avenue, London, SW3 3DH
Hyde Park Office – 24-25 Albion Street, London, W2 2AX
King’s Cross Office – Unit 4, 6 Pancras Square, London, N1C 4AG
Specific vacancy requirements:
Flexible and capable of working between 4 different offices.
Load properties on internal database, ensuring property details are accurate at all times.
Design and order property window cards and brochures.
Compile letters on behalf of sales and lettings team members.
Occasionally register new applicants in the absence of sales/lettings staff
Ensure that all properties and applicants are appropriately and fully registered on the Company’s sales management software in the correct form and to advise the branch manager if you become aware of staffs who are consistently failing to do this.
Ensure that the source of all enquires are logged on the Company’s property sales management software.
To archive files when properties are sold or off the market.
To create and post out relevant letters via the Company’s property sales management system, to save copies to the server and hard copies in the file.
To order photographs and floor plans of properties which we are instructed to sell.
To prepare property particulars via the Company’s property sales management system.
To order brochures from printers when necessary.
Ensure that the window display is current and up to date.
Training:The successful candidate will obtain a Level 3 Business Administration Apprenticeship standard qualification.Training Outcome:Potential full-time employment for the right candidate upon successful completion of the apprenticeshipEmployer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday to Friday 9 am - 6 pm with a 1 hour lunch-breakSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Logical,Team working,Initiative,Flexible,Committed,Time management,Digital Marketing....Read more...
