You will be responsible for:
Accounts Payable Processing:
Process invoices and payments accurately and in a timely manner.
Verify invoices against purchase orders and receipts.
Ensure proper coding of expenses to the correct general ledger accounts.
Address and resolve invoice discrepancies with vendors and internal stakeholders.
Vendor Management:
Maintain and update vendor records in xero (accounting system).Respond to vendor inquiries and resolve payment issues promptly.
Conduct vendor reconciliations to ensure accuracy of balances.Financial Reporting & Reconciliation:
Assist with the preparation of monthly AP reports, including aging analysis.
Reconcile AP ledger balances with the general ledger.
Ensure compliance with month-end and year-end closing procedures.
Perform monthly Bank Reconciliations
Payment Processing:
Prepare payment runs (e.g., checks, wire transfers, ACH payments).
Verify payment details and obtain appropriate approvals.
Monitor payment schedules to avoid late payments and maintain vendor relationships.
Compliance & Documentation:
Ensure adherence to company policies, procedures, and internal controls.
Maintain organised and complete documentation for audit
purposes.
Stay updated on tax compliance, including VAT for invoice processing.
Training Outcome:To continue growing within the Finance team at Automata. With multiple pathways available, the most natural next step would be advancing to a Junior Accountant role, with further opportunities beyond that.Employer Description:At Automata, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology.
But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists. Our LINQ platform combines hardware and software to streamline workflows, making lab automation fast, flexible, and affordable. This means our customers can focus on groundbreaking research, while we take care of the rest.Working Hours :Monday - Friday 9am - 6pm
Hybrid working Monday - Wednesdays in Office with Finance Team
Friday's are study days
Flexible workingSkills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Logical,Team working,Initiative,Patience....Read more...
Job Duties include:
Processing of Purchase Invoices.
Working with the Transactional Manager and Management Accountant to ensure purchase invoices are coded accurately.
Posting of monthly Prepayments.
Processing Staff Expenses.
Supplier Maintenance, creating and updating supplier account details.
Supplier ISO spreadsheet management.
Credit Card Reconciliations.
Fixed Asset Register additions and disposals.
Preparing the weekly payment run to be approved by the Finance Director.
Petty Cash reconciliation.
Being the first point of contact for supplier queries.
General Purchase Ledger tasks.
Support the Finance Team with any additional ad-hoc tasks.
To support the agency in its delivery of ISO27001, including where applicable additional responsibilities for ISO asset owners (informed separately).
Training:Foundation covers the basic principles of accountancy, and is your starting point if you’ve never studied accountancy before. You’ll learn the basic principles of accountancy, such as double-entry bookkeeping, costing and preparing financial statements, as well as how to use accountancy software. This level is ideal if you’re new to accountancy and finance, have previously worked in an accounts department, or are looking to change your career into Accountancy.
To pass this level, you'll be examined on five units. All assessments are computer-based exams (CBE). The areas you will cover include:
Bookkeeping transactions.
Bookkeeping controls.
Elements of costing.
Using accounting software.
Foundation Synoptic Assessment.
Training will be provided either via classroom or remote sessions. An apprenticeship has to be relevant to the job you are undertaking and you must dedicate 20% of their time towards it.Training Outcome:
Opportunity to progress to Sales Ledger Assistant and Junior Management Accountant as qualifications progress.
Employer Description:The leading digital experience agency. We connect brands with customers via market leading technology. 26 PMX offer a relaxed culture with a people centric focus. We relish the opportunities that come from our people heading in different directions. Whether you want to rise through the ranks in one particular specialism, or add new skills to your bow, we’re always looking for ways to help our people grow.Working Hours :Monday - Friday, shifts to be confirmed.Skills: Communication skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
