Service Care Solutions are currently working with a community charity to fill Short term Agency Receptionist role.
Our client has over 30 years' experience in delivering exceptional care and support to adults and young people across the UK.
We are seeking a professional and friendly Receptionist to manage our front desk and perform a variety of administrative and clerical tasks. As the first point of contact for our company, you will play a key role in creating a positive first impression for clients, visitors, and staff.
Key Responsibilities:
Greet and welcome Clients upon arrival, directing them to the appropriate person or department.
Answer, screen, and forward incoming phone calls in a courteous and efficient manner.
Maintain the reception area, ensuring it is tidy and presentable with all necessary materials (e.g., brochures, forms).
Receive, sort, and distribute daily mail and deliveries.
Manage appointment scheduling and update calendars as needed.
Perform other clerical duties such as filing, photocopying, and faxing.
Requirements:
Proven work experience as a Receptionist, Front Office Representative, or similar role.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills.
Excellent organisational skills and attention to detail.
Ability to be resourceful and proactive when issues arise.
Multitasking and time-management skills, with the ability to prioritise tasks.
What we offer for a Receptionist:
Competitive Rate of £15 PH depending on experience
Part time hours up to 20 hours per week.
Fantastic £250 referral bonus
£150 sign up bonus
If you want to hear more about this Administrator role please send us your CV by clicking 'apply now'! or by ending your CV to Paul.rimmer@servicecare.org.uk
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As a Receptionist and Administrator, you will play a key role in creating a welcoming and efficient environment; being the first point of contact for our clients and visitors while supporting the smooth running of our office. This is a varied role that combines front-desk responsibilities with administrative tasks to support our team.
Key Responsibilities:
Welcome clients and visitors with professionalism and warmth
Answer and redirect phone calls, emails, and enquiries promptly
Maintain the reception area and meeting rooms to ensure they are tidy and presentable
Manage appointment scheduling and maintaining calendars
Handle incoming and outgoing correspondence, including mail and courier services
Assist with data entry, filing, and document preparation
Order office supplies and ensure stock levels are maintained
Support the team with ad-hoc administrative tasks and projects
Training:Business Administrator Level 3 Apprenticeship.Training Outcome:A permanent role may be offered on successful completion of the apprenticeship. There may also be further training opportunities.Employer Description:THL is a firm of Chartered Accountants with over 60 years’ experience within the profession, providing outstanding expert advice on a wide range of accounting and taxation matters to all industry sectors. THL are driven and passionate about assisting clients on their business journey whilst also building long-lasting, effective relationships.Working Hours :Monday to Friday, working hours TBCSkills: Great organisation skills,Superb communication,Multitasking abilities,Proficiency in MS Office,Understand confidence,Acts with discretion,Strong verbal skills,Accurate written skills,Confident telephone manner,Friendly and patient,Approachable manner,Professional attitude,Works well independently,Team Player,Uses own initiative,Hardworking,Good IT skills,Problem solving,Happy to help,Willingness to learn,Reliable,Punctual....Read more...
Greeting visitors
Answering and directing phone calls
Handling inquiries
Scheduling appointments
Management of the reception
Oversee the cleanliness, resources, and organisation of the office reception
To adhere to policies/procedures when working with contractors, visitors, or auditors
To manage the student absence line and communicate where appropriate
To manage the phone system around term dates
To oversee calls/ visitors/ emails/ post/ petty cash
Coordination of meetings/ paperwork
Coordination of external meetings, events, and transitions which will include sending documents to eternal agencies/parents. This can also include setting times for events such as enrolment day and parents' evenings
To attend and support with EHCP meetings
Oversee student information Oversee information for students to make sure details are up to date and correct
Manage stock
To manage the correct levels of stationary, uniform, and promotional items
Management of vehicles
To oversee and manage the vehicles including booking systems, calendar, MOT service, fuel and cleanliness
Oversee cleaners and oversee the day-to-day management of the external cleaning company
To update and keep student information for the Basic Key Skills Builder (BKSB) system
To complete general administration tasks upon request
The office receptionist plays a crucial role in creating a positive first impression for clients and visitors while efficiently managing the front desk responsibilities.
Personal Circumstances:
To undertake regular training as and when required
To attend a monthly after-work team meeting
To occasionally be able to work flexible hours to meet the requirements of students and partners
Training:The successful candidate will obtain a Level 3 Business Administration Apprenticeship standard qualification.Training Outcome:Potential full-time employment for the right candidate upon successful completion of the apprenticeship.Employer Description:Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers.
If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice.
As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.Working Hours :Monday to Friday 8:30 am - 4:30 pm with a 30-minute lunchbreakSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Team working,Reliable,Confident....Read more...
