To provide administrative support to the Chief Executive Secretariat to help manage output, workflow and meet deadlines
To prioritise, plan and co-ordinate your workload efficiently
Supporting the Executive Secretary in diary management (e.g. setting up meetings for the Chief Executive, 1:1s, meetings with Directors).
Support the planning and organisation of meetings on behalf of the Chief Executive, including the preparation of agendas, distribution of papers, attendance at meetings to record actions and follow up as necessary
Dealing with face to face queries, phone calls (incoming and outgoing), room bookings for meetings
Monitor, prioritise, acknowledge and distribute incoming email and correspondence
Handle and process manual or computerised information, with care, accuracy, confidentiality and security
To undertake word processing, photocopying, filing and any other admin tasks as required
Meeting and greeting a wide range of visitors, both internal and external to the Council
Using the main computer packages, Microsoft Word, Excel, PowerPoint and Outlook
Any other appropriate duties as and when required
Training:
Business Administrator Level 3 Apprenticeship Standard
Training will be delivered on site through monthly workshops
Training Outcome:
There may be the possibility of a permanent position on succesful completion of the apprenticeship
Employer Description:Here at Solihull Council we want to ensure that all our citizens have an equal chance to share in Solihull’s success. We do this by putting our customers at the heart of everything we do.
We recognise that our employees are the key factor in achieving our vision. As such, we are always on the lookout for talented individuals, who want to make a real positive difference to people’s lives and can help us to continue building on our success.Working Hours :Monday - Friday, Shifts to be confirmedSkills: Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Team working....Read more...
