The Business Administrative Apprentice provides dedicated PA and administrative support to the Executive Director and Chief Financial Officer, while also supporting the broader Executive Leadership Team (ELT) as required. The role sits within the Operations team and reports directly to the Strategic Project Manager & EA, working in close partnership with them to ensure seamless executive-level support across the organisation.
This is a Level 3 Business Administration Apprenticeship. Alongside their day-to-day responsibilities, the postholder will work towards a nationally recognised qualification in a fast-paced, senior-facing environment.
Main Responsibilities:
PA Support - Executive Director & Chief Financial Officer:
Manage diaries, ensuring time is allocated effectively and conflicts are resolved proactively
Arrange travel and accommodation, confirming all logistics accurately and in good time
Process expense claims and reconcile receipts, ensuring accuracy and alignment with internal policies
Support the drafting of correspondence on behalf of senior leaders
Handle sensitive and confidential information with discretion and sound judgement
ELT & Executive Office Support:
Prepare agendas, collate materials and support notetaking and minute-taking for meetings involving the Executive Director, CFO and broader ELT, with training provided
Support the planning and coordination of multi-stakeholder meetings, managing attendee logistics, briefing materials and communications (with guidance from the Strategic Project Manager & EA)
Coordinate company meeting slides and catering arrangements to a high standard
Track actions arising from meetings and follow up to ensure timely completion
Deputise for the Strategic Project Manager & EA as required, including occasional cover for CEO-related diary and meeting support
Administration & Information Management:
Maintain well-organised electronic filing systems, ensuring records are easy to locate and consistently structured
Book meeting rooms and manage logistics for Executive Office events and meetings
Support the Strategic Project Manager & EA with project administration, research and presentations as required
Training:
Actively engage with the Level 3 Business Administration apprenticeship programme, completing coursework and assessments to the required standard
Apply learning from the programme to day-to-day work, developing skills and knowledge progressively throughout the role
Training Outcome:
The Level 3 Business Administration Apprenticeship runs over 18 months, during which time the apprentice will build a strong foundation in executive support, administration and professional communication, all in a senior-facing environment
On successful completion, the natural progression would be into a PA role, whether within Cambridge Enterprise should a suitable opportunity arise, or externally
The experience gained supporting the Executive Director, CFO and broader ELT puts them in a strong position for PA roles across a wide range of organisations and sectors
We cannot guarantee a permanent role on completion, but we are committed to developing our apprentice fully and supporting them to take their next step with confidence, whatever that looks like
Employer Description:Cambridge Enterprise is the commercialisation arm of the University of Cambridge. We take brilliant ideas, from groundbreaking medical research to world-changing technology, and help turn them into real products, companies and services that benefit society.
We're a small organisation with an outsized impact. You won't be lost in a corporate machine, you'll know the people around you and see the difference the work makes.Working Hours :Monday - Friday, 09:00 - 17:30Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative,Non judgemental,Patience....Read more...
An excellent opportunity for an organised and proactive Executive Assistant to build their career within a respected financial services firm in Central London. If you are looking for a varied, hands on EA role that offers real responsibility and genuine career development, this full-time position in the heart of Central London could be exactly what you have been looking for. Supporting a close-knit leadership team alongside the sales function, this is a role where no two days are identical and your contribution will genuinely matter. About the Business This is a boutique financial services firm with a strong reputation within the investment and advisory space, situated in the City of Westminster in Central London. The team is collaborative, focused, and values the contribution of its support staff. The Role Based full-time at the firm's Central London offices in the City of Westminster, you will provide reliable day-to-day support to the leadership team whilst also helping the sales team stay on top of client follow-ups and prospect communications. There is an opportunity for hybrid working when the CEO is travelling internationally, offering a degree of flexibility as the role develops. You will need to be adaptable, discreet, and confident managing a busy workload. Attention to detail is essential, though we are looking for someone practical and solutions-focused rather than a perfectionist. Here's what you'll be doing:Managing executive diaries, scheduling meetings, and coordinating logisticsSupporting the sales team with client follow-ups and prospect communicationsAssisting with onboarding of new team members and general HR administrationHandling confidential information with professionalism and discretionOrganising travel arrangements and coordinating internal and external eventsProviding general administrative support across the businessAssisting with ad hoc projects as required by the leadership teamHere are the skills you'll need:Previous experience in an EA, PA, or administrative support roleComfortable supporting both leadership and commercial/sales functionsStrong written English and confident verbal communication skillsExcellent organisational ability with a talent for juggling multiple prioritiesProficient in Microsoft Office, particularly Outlook and ExcelAble to work independently and use your own initiativeAn interest in financial services and a desire to develop within the sectorWork Permissions You must have the right to work in the United Kingdom. Visa sponsorship is not available at this time. Key perks and benefits:Salary of up to £45,000 depending on experienceFull-time role based in Central London, City of WestminsterHybrid working available when the CEO is travelling internationallyExposure to senior leadership within a reputable financial services firmGenuine opportunity for career progression and skills developmentAccess to Central London networking events and industry exposureA supportive and professional working environmentWhy This Role Could Be the Right Next Step For an EA ready to step into a more dynamic and commercially connected position, this Central London role offers exactly the right environment to grow. Financial services firms at this level expect professionalism and discretion, and in return they offer genuine development opportunities that are harder to find in larger, more rigid organisations. Whether your longer-term ambitions lie in operations, HR, or senior EA work, a position like this in the heart of Central London provides a strong and credible platform to build from. The Opportunity Hub UK is delighted to be supporting the recruitment for this Executive Assistant role in Central London.....Read more...
