Part-Time Operations & Procurement Administrator
Location: Marden, Kent (Office-Based)
Hours: 3-4 Days per Week (22.5-30 Hours)
Salary: Full-Time Equivalent £27,000 - £30,000
Start Date: ASAP
We are seeking an organised and proactive Operations & Procurement Administrator to support the smooth running of customer orders, purchasing, supplier relationships and logistics. Working as part of a job-share arrangement, you will help ensure products are sourced, processed and delivered efficiently while providing excellent customer and administrative support.
Key Responsibilities
- Process customer orders from receipt through to delivery.
- Raise purchase orders and coordinate with suppliers on lead times, stock availability and quotations.
- Manage delivery schedules with suppliers, warehouse partners and couriers.
- Track orders, resolve delivery issues and support fulfilment activities.
- Respond to customer enquiries and provide order updates.
- Prepare quotations and maintain accurate customer, supplier and order records.
- Keep CRM and order management systems up to date.
- Support general administration and continuous process improvements.
Essential Skills & Experience
- Experience in operations, procurement, customer service, administration or supply chain coordination
- Strong organisational and communication skills
- Ability to manage multiple priorities and work accurately under pressure
- Proficiency in Microsoft 365 applications
- Experience using CRM, order management and accounting software
- Proactive approach with strong attention to detail
- Experience within manufacturing, distribution, logistics or technical environments
- Warehouse or logistics coordination experience
Benefits
- Holiday allowance
- Company pension
- On-site parking
- Cashback Health Scheme
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...
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Daily duties will include (but not be limited to):
Dealing with customer enquiries through telephone/email
Following up on enquiries made via the website
Deal with stock enquiries from other branches
Administrative tasks within the office
To efficiently undertake basic administration and clerical duties, which may include:
To support the business in general administrative duties, which enable us to manage our clients effectively
To locate orders within the warehouse and prepare for dispatch
To support the team in maintaining accurate, timely stock management database records
To answer/deal with queries, both face-to-face and via the telephone, take messages and pass them onto the relevant member of staff in an appropriate and timely manner
To meet and greet visitors as required
Provide support to fellow members of the team
Training:
You will study the Level 3 Business Administrator Apprenticeship Standard. The training will be at Harlow College, Harlow, Essex, as well as on-the-job
This will include Personal Learning and Thinking Skills
The program is based on end point assessment
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0Training Outcome:
Ideally the apprentice will be offered a full-time permanent role within Nirro on completion of the apprenticeship
Employer Description:We are an independent Volkswagen and Audi group car specialist. We sell used car parts for Volkswagen and Audi group cars only.Working Hours :Monday- Friday, 8.30am- 5.30pm
It may be that you are asked to work some Saturdays, 8.30am- 1.30pm.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Initiative,Non judgemental,Patience,Enthusiasm/Motivation,Punctual....Read more...
Supporting Account Manager with portfolio of accounts
Data collection of account performance
Liaising with the warehouse to organise fulfilment by Amazon
Liaising with Finance to collate sales data
Updating and optimization of platform content using variety of marketing tools
Training:
This is a fully work-based programme
You will get allocated time to complete your apprenticeship work and also receive regular meetings with your training provider
You will be studying the Level 3 Business Administrator Apprenticeship Standard
Training Outcome:
Full time role for the right person upon completion of apprenticeship
Future progression within the business with the potential of being eCommerce Account Manager
Employer Description:Expand Globally, Deliver Locally Pennguin are Europe's leading ecommerce partner trusted to drive your Business. We are your brand's digital route to market partner seamlessly delivering access, control and sustainable growth across the breadth of ecommerce.Working Hours :Monday- Friday
09:00- 17:00Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative....Read more...
Sales Administrator
Staplehurst
Monday to Friday 8.30am - 5pm
£28,000 - £30,000pa
KHR are working with a successful and growing UK distributor are seeking a Sales Administrator to join its busy team. This varied role combines customer service, sales order processing, logistics coordination, and compliance-led administration, playing a key part in ensuring smooth end-to-end order fulfilment and high-quality customer support.
Roles and Responsibilities
- Providing excellent customer service via phone and email, handling enquiries and resolving issues efficiently
- Processing sales orders, quotations, acknowledgements, delivery notes, and related documentation
- Maintaining CRM/ERP systems, order trackers, logs, and accurate customer records
- Coordinating deliveries, collections, returns, credits, and courier documentation
- Liaising with Sales, Warehouse, Operations, Quality, and Management teams
- Supporting purchase orders, stock processes, and general sales administration
- Maintaining accurate, audit-ready records in line with company procedures and quality standards
- Ensuring documentation is correctly filed, accessible, and compliant
- Supporting continuous improvement across sales, customer service, and operational processes
- Providing general administrative support across the business
Candidate Profile
- Experience in customer service, sales administration, or office support
- Strong attention to detail and excellent organisational skills
- Confident communication skills (phone and email)
- Ability to manage multiple tasks and priorities effectively
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Experience with CRM/ERP systems (desirable)
- A proactive, reliable, and customer-focused mindset
Benefits
- Full product training and ongoing support
- Modern office environment
- No weekends or bank holiday working
- Company pension
- 28 days holiday
- Free onsite parking
- Regular team social events
- Childcare voucher scheme
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit. If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page. This does not need to be formatted in the same manner. In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word. Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd Keep in touch with us online for job alerts, industry updates and market...
....Read more...
This role provides hands-on day-to-day support across a busy online footwear company. Duties will include helping with website administration, processing customer enquiries, supporting marketing activity, assisting with stock and order updates, maintaining accurate records, and helping with basic financial controls. The successful candidate will work closely with the team to keep daily operations running smoothly and deliver a professional service to customers.
Managing day-to-day customer service and ensuring a high standard of customer satisfaction
Handling invoicing and financial processes using Xero
Maintaining and updating online platforms, including Shopify and Mailchimp
Communicating with manufacturing partners and factories to design footwear and manage orders
Liaising with the warehouse to ensure smooth logistics and fulfilment
Supporting overall business operations and identifying ways to improve efficiency
Training:
Business Administrator Level 3
Work-based Training
End-Point-Assessment
Monthly Tutor/Assessor Sessions throughout the first 18-months
Training Outcome:On successful completion of the apprenticeship, there may be an opportunity to progress into a permanent administrative or customer service role within the business. The apprentice will gain valuable experience across e-commerce, marketing, customer service, stock administration and basic financial processes, providing a strong foundation for further development within the company or a wider business administration career.Employer Description:Distributor and retailer of high quality footwear.Working Hours :Monday - Friday 8:30am - 5pm, with an hour for lunch.Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Presentation skills,Administrative skills,Number skills,Team working,Initiative,Patience,Confident telephone manner,Willing to learn,Friendly, polite, professional,Reliable & Punctual,Positive attitude....Read more...
As an Administrator you will be responsible for delivering high-quality customer service and administrative support using SAP and Salesforce CRM system to process sales orders, manage customer and supplier records, handle purchase ordering, resolve enquiries and support cross‑functional teams.
Key responsibilities:
Process customer sales orders, order changes and returns in SAP (order-to-cash activities).
Create and manage purchase orders, purchase order changes and goods receipt coordination in SAP (procure-to-pay support).
Process and manage consignment stock activities, liaising closely with Area Sales Managers and customer contacts to ensure accurate stock control, timely replenishment and a smooth end‑to‑end process.
Manage the claim process from beginning to end ensuring data is recorded accurately in SAP and customers are fully kept up to date.
Maintain and update customer and supplier master data, contact records and pricing information accurately in SAP and the CRM.
Manage CRM activities: log and track customer and supplier interactions, cases, follow-up tasks and opportunity updates.
Monitor order and purchase order status, shipment and delivery updates; liaise with logistics, warehouse and procurement to resolve exceptions.
Raise purchase requisitions and convert to purchase orders in SAP where required; follow up on supplier confirmations and lead times accurately updating SAP accordingly.
Respond promptly to customer and supplier enquiries by phone, email and Salesforce
Prepare routine reports and KPIs from SAP and CRM
Support month‑end activities related to order invoicing, credit notes, supplier invoice matching and reconciliations.
Ensure compliance with company policies, procurement controls and data protection (UK GDPR).
Contribute to process improvement initiatives and maintain accurate process documentation.
Assist with administrative duties across the business as required.
Any other duties as required by the Operations Manager commensurate with the post.
Training:Apprenticeship Details - 16 months expected duration to complete, working towards your Level 3 Administration Qualification. (All learning is delivered online/ remote).
Training Provider: LMP Education (rated 1st best UK training provider).Training Outcome:Completion of the level 3 qualification, potentially a permanent role.Employer Description:We are a German manufacturer specialising in high-quality window and door hardware, ventilation solutions and access control systems and are renowned for our high-quality products.Working Hours :Monday to Thursday, 08:30 – 17:00.
Friday, 08:30 – 14:00.
37.5 hours per week.Skills: IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Presentation skills,Administrative skills,Analytical skills,Logical,Team working,Patience....Read more...
Equipment Installation & Maintenance
Working with another member of staff, install, set up, and maintain professional print devices, including both hardware and software
Provide customer training on devices to help users get the most out of their equipment
Diagnose and resolve technical faults, working with other members of the team
Component & Equipment Refurbishment
Take apart and clean imaging drums
Replace worn parts with new and repackage ready for engineer use
Perform toner refills where necessary (all safety equipment provided and instructions)
Identify work to be undertaken using machine management lists
Allocate stock if available, order stock where not to hand
Prepare equipment for refurbishment (remove worn parts, set aside for refurbishment or replacement)
Fully clean all areas of machine using equipment and materials provided
Reassemble all parts inside machine to manufacturer's specification
Test and adjust where required
Clean outer casings and prepare for delivery
Training course and engineer accompaniment
Undertake all web-based learning modules over a 12-month period and obtain a minimum pass rate
Accompany senior engineers and be involved with processes involved in repair and adjustments
Apply learning to equipment in showroom and workshop
Learn proper use of cleaning equipment and techniques
Other duties
Keep warehouse and workshop area clean and tidy
Maintain stock levels of cleaning products and refurbishment parts
Undertake jobs provided by administrator, directors or other engineers when required
Adopt processes to ensure timely and efficient working methods to ensure steady supply of refurbished parts
Make deliveries to sites, engineers and when appropriate undertake straightforward repairs or replace parts, subject to training delivery
Help with deliveries and equipment installations when required
Training:
Level 3 Information Communication Technician apprenticeship
Day release training with Burnley College
Training Outcome:Potential for full-time employment upon successful completion of the apprenticeship.Employer Description:In the last 10 years, Production Print Direct has grown to become the UK’s leading independent specialist for cut sheet digital press technology. We enable our clients to meet the market needs of their customers for what is rapidly becoming a “same day” print service with software to speed up the prepress process and faster equipment to keep on top of production requirements. Whether downsizing or upscaling, PPD have the experience and technology to work with our clients for the next step of their own evolution. Working Hours :9am to 5pm with half an hour lunch (unpaid).Skills: Communication skills,IT skills,Attention to detail,Analytical skills....Read more...
