To prepare and raise orders, liaising with suppliers and process associated invoices, deal with creditor and debtor enquiries in line with corporate financial regulations, updating the relevant IT systems. Deal with customer enquiries and bookings for services both on the phone and in reception and taking card payments. To maintain accurate records of stock, orders including reconciliation and customer requests, using the appropriate software system as required i.e. Jadu, Whitespace etc. To prepare external invoices, credit notes and internal recharges for relevant services. To record accurate performance and service specific information and provide effective administration support to all service areas. Prepare daily information for relevant services. To process post, maintain filing systems and operate office equipment appropriately. Assist with procurement of supplies, obtaining quotes etc. where required. Maintain data within the relevant IT systems, spreadsheets, procedures and databases accurately and in a timely manner. Respond to general queries, liaise with external customers and internal service areas to provide and receive information and signpost employees / managers as appropriate. To assist in the administration of systems and procedures in relation to Civil Parking Enforcement, season tickets, traders and event parking.To have knowledge of the Off-Street Parking Places Order and Traffic Regulations to respond to initial queries from the public.To undertake daily administration in relation to markets, liaise with supervisors, process new trader enquiries, stall lettings, market rents, processing trader documentation and maintaining accurate records.To administer cash collection including counting, reconciliation and banking the cash received and to report any discrepancies in accordance with Financial Regulations and internal procedures.To assist in the administration of events, promotions, and entertainment in the town centre.To process the sale of goods / income in line with Financial Regulations and Standing Orders.To monitor car park systems, initiate appropriate action due to faulty machines, repairs and produce statistical information as required from back-office data.Any other duties which may reasonably be required in accordance with the duties and responsibilities indicated, and which are appropriate to the post covered by this job description.Training:This is a work based programme which means that predominantly, your learning will take place on the site of your employment and within your contracted working hours.
We host supporting workshops regularly throughout the apprenticeship which you can attend in person at our designated site. These workshops are carefully designed to support the learning required throughout the apprenticeship programme.
Training Outcome:Further career progression would be considered for the right candidateEmployer Description:Mansfield District Council provides a wide range of services across the district . By joining us you will be helping to contribute towards making the Mansfield district a better place to work and live. The Council's vision is to create a more positive image of the area of Mansfield district to develop people, businesses and investment in the area. We also want to improve confidence, pride and dignity so that everyone can enjoy a good quality of life in their neighbourhoods and communities.Working Hours :08:30 – 17:00 Monday to Friday Flexible hours working system is in place (with lunch break not paid)Skills: Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Logical,Team working,Initiative,Time Management....Read more...
