Finance Apprentice

Key finance tasks:

Full ownership of purchase ledger. Liaising with customers and suppliers to address and resolve any queries or disputes. Posting invoices and keeping an accurate record of all invoices. Raising sale invoices. Input Bank Payments to the finance software system (currently WCBS PASS) and send remittances. Bank cheques and cash as required. Assist in the preparation of termly fee invoices, deal with parent queries and raise leavers cheques/bank payments as required. Assist with the monthly payroll to include input of new starters. Once fully trained, complete payroll in absence of School Accountant. Administration of the Petty Cash System. Assisting with monthly and year-end reporting of financial information. Delivering financial and accounting information to stakeholders. Assisting in the maintenance and use of digital systems to support the accurate and timely financial and accounting information. Assisting with other accounting duties including reconciliations within the accounting software and sending remittances. Assist with the routine month end processes including bank and petty cash reconciliations, credit card processing and VAT returns. Analysing financial reports against business KPI’s using various formula and pivot tables as required. Cross checking data in internal systems to correct mistakes and standardise formatting to enable accurate reporting Taking a high level view of data presented, offering commentary and recommendations. Assist with on-site visits from the Audit Team.+ All other Finance Administration tasks as required to support the School Accountant and Bursar.

Ordering service:

To establish and manage an ordering service for the School, ensuring staff provide full details of items required in a timely manner. Processing orders for staff purchases and providing updates on orders on request. Managing the School’s Amazon account, placing orders for items on request by staff. Over-seeing the Credit Card orders, assisting staff when required and placing orders in line with School Policy.

Office cover during school holidays:

To manage the School Office Email account, responding to messages in a timely and helpful manner; To answer the main School telephone line and forward on messages as appropriate. To take on cover for the School Office during term-time in times of staff absence.

Training:

1 day per week during college term-time at New College, Swindon.

Training Outcome:

For the right candidate we will consider funding continued training to Level 4.

 

Employer Description:
Pinewood School is set in 84 acres of rolling countryside on the border between Wiltshire and Oxfordshire and offers a quality, family-based, co-educational day and boarding environment for over 400 children aged 3-13.

Working Hours :
Monday to Friday 8am - 4pm on site at our school location SN6 8HZ including 1 day at college in Swindon, New College.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Logical,Team working,Initiative