School Admin Assistant Apprentice

FRONT RECEPTION

To provide a professional, efficient and welcoming reception in line with the service requirements of the school. To manage the intercom system whilst having a high regard for safeguarding and security To ensure all visitors sign in and are provided with a visitor's badge in accordance to the school’s security procedures To carry out robust checks on all visitors' identification/DBS in accordance with the school’s safeguarding policy To be responsible for checking in daily supply cover, completing all necessary vetting documents and issuing a welcome pack to all new visitors To answer the telephone in an efficient and professional manner, dealing with front-line enquiries from staff, pupils and visitors whether in person or by telephone; passing on messages to the relevant member of staff To accept and sign for deliveries To be responsible for dealing with all postal correspondence - opening and distributing internal and external post/correspondence as appropriate

ADMINISTRATIVE DUTIES

To assist the Headteachers PA/Office Manager and the Senior Leadership Team with administrative support To provide general clerical support and to undertake filing and photocopying as required To monitor the primary admin email account, responding where necessary to and distributing emails to relevant members of staff in a timely manner To be responsible for maintaining and updating the whole school calendar ensuring all school activities are visible in accordance with the PDP To be responsible for website admin including school calendar, letters, news updates etc. To be responsible for generic displays i.e. behaviour boards, exhibitions – ensuring they are correctly always displayed and kept tidy To manage the payment registers on ParentPay for Breakfast Club, Teatime Club and nursery fees

• To maintain the Letter Sent Spreadsheet, uploading all letters and messages sent out to families

GENERAL

To ensure that all duties and responsibilities are carried out in accordance with the school’s Health and Safety at Work Policy To comply with the School’s Equal Opportunities Policy To maintain a high and appropriate level of communication in writing, orally and electronically To ensure all information is treated confidentially and to always have absolute discretion To be proficient in the use of Excel spreadsheets and other IT packages such as Word, Parent Pay, Outlook

TRAINING

• To undertake training as required to be effective in carrying out all duties, including safeguarding training

Training:

This apprenticeship is delivered as a weekly day release. You will attend college once a week in Stratford. 

Level 3 Business Administrator Standard Behaviour, Skills and Knowledge

Training Outcome:

There is an opportunity to secure a permanent role at the end of completing the apprenticeship.

Employer Description:
UST is a partnership of schools, universities, and public and private sector bodies. We are uniquely placed to change the educational landscape for the pupils, staff, parents and wider communities whom we serve. A key strength of the Trust is its Trustees, appointed from our world leading and internationally renowned University Partners, and from key organisations in both the charitable and statutory sectors.

Working Hours :
Monday to Friday 8.00am to 4.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Team working