Administration Apprentice

Reception & Administration

Front-facing contact: Greet visitors professionally, manage security (visitor badges), handle incoming calls and mail, and maintain a tidy reception area for both academies. Administrative support: Assist with general office tasks like photocopying, scanning, filing, shredding, and distributing correspondence. Manage electronic diaries and meeting room bookings. Information management: Oversee main email inboxes, ensure timely responses, and centralise stationery and office supplies. Parent/carer support: Help with online system setup (ParentPay, My Child At School). Site liaison: Coordinate with cleaning and catering staff to maintain academy offices and common areas. Medical support: Provide First Aid and administer medications. Admissions Process management: Work with the Office Manager to handle all admissions for both academies. Record accuracy: Ensure student details (on-roll/off-roll) are correctly updated in the Management Information System. Webpage maintenance: Collaborate with IT to keep academy admissions webpages current. Onboarding: Support the Central Admissions Officer with in-year student enrollments and onboarding. Marketing Material creation: Work with the Trust IT Team to produce marketing materials (leaflets, banners, posters). Prospectus & profile: Support the PA to Principal with annual prospectus updates and enhancing the academy's local community profile. Pupil Premium & Free School Meals System support: Assist the College Administrator in ensuring the Free School Meals system operates effectively for both the academy and the Local Authority.

Other Duties

Confidentiality: Maintain confidential records. Meeting attendance: Attend relevant student pastoral meetings and academy events (Open Evenings, Transition Evenings). General support: Undertake whole academy administration, oversee pupil medical matters, and provide cover for support staff as needed.

Training:

Programme delivery type: All modules are delivered as online learning which can be completed at your place of work.

Training Outcome:

Elevated Admin Roles: Progress to Executive Assistant (EA), Project Administrator, HR/Finance/Marketing Administrator, or Data Administrator.

Specialist Fields: Move into specific departments like HR, Finance, Marketing, or Project Management with specialised admin support.

Further Education/Apprenticeships: Pursue higher-level apprenticeships (L4+) in Business, Operations, or Management, or a degree.

Supervisory/Management: Become an Office Manager or Team Leader, overseeing administrative functions and staff.

Employer Description:
Leigh Academy Minster is a mixed secondary academy dedicated to delivering an outstanding, comprehensive education. Guided by 'The Minster Way', the academy maintains a calm and focused learning environment by fostering a zero-tolerance approach to negative behaviors. It provides a high-quality, globally-influenced curriculum, encouraging students to achieve their ambitions through academic excellence and respect. The academy blends traditional and digital learning, offering each student a Chromebook for their digital curriculum, alongside a rich array of extra-curricular activities and excellent facilities.

Working Hours :
Hours per week: 37 hours per week, Term Time + 1 week inset.

Skills:
Communication skills,Attention to detail,Organisation skills,Team working