Business Administration Apprenticeship - Upper Shirley High School

To complete reception duties and provide a professional and positive welcome to all visitors, students and staff To answer the telephone and deal with routine enquiries Designing and maintaining visually engaging displays throughout the school to create an inspiring environment Providing support with examination processes, including invigilation duties as required Assisting in the creation and management of social media content to effectively showcase school activities and achievements To assist the HR Officer and Office Manager in the recruitment process by coordinating and scheduling interviews, providing support to candidates throughout their recruitment day and ensuring all necessary HR documents are collected and followed up on in a timely manner To support the HR Officer in various administrative tasks including the processing of new starters and leavers, managing sensitive and confidential information, filing, scanning and archiving documents to ensure that all records are organised and easily accessible for future references To undertake typing/word-processing of simple documents and to collate and distribute them as appropriate To undertake basic clerical duties, under the guidance of the Office Manager and other admin staff, including record keeping, photocopying, filing and dealing with incoming and outgoing mail To collect money and record payments for school meals, trips and events To stock take, tidy and maintain office equipment To provide clerical support to the teaching staff, including bulk photocopying and basic preparation of materials To provide welfare support to the pupils of the school, undertaking first-aid duties To carry out any other administrative, or clerical work, within the responsibility level of the post, as directed by the Office Manager or Business Manager

SUPPORTING THE SCHOOL:

At an appropriate level, according to the job role, grade and training received, all employees in the school are expected to:

Support the aims, values, mission and ethos of the school and participate in a team approach to all aspects of school life Attend and contribute to staff meetings and INSET days as required, and identify areas of personal practice and experience to develop Take appropriate responsibility for safeguarding and children’s welfare and be aware of confidential issues linked to home/child/teacher/school and keep confidences appropriately Be aware of health and safety issues and act in accordance with the school’s Health and Safety Policy

OTHER DUTIES:

The postholder may be expected to carry out duties other than those given in the job description where the level of responsibility is similar and he/she has appropriate qualifications or receives appropriate training to carry out these duties

The postholder must:

Ensure that trust policies and procedures are implemented and followed Work as appropriate with the Trust Central Services team in matters relating to finance, HR, IT and Health and Safety

Training:
Business Administration level 3 standard  20% off the job training  Tutor support via online platform

Training Outcome:
Permanent role considered on completion of the apprenticeship  Level 4 School Business Professional apprenticeship available

Employer Description:

USH is a heavily oversubscribed community school with just over 1050 students and 140 staff. We are incredibly
proud of our family ethos and our success in delivering values-led education. We are known for our excellent career
progression routes and we attract professionals who are willing to contribute to our sustained success. USH is a
Leading-Edge School, consistently ranked high in Hampshire schools for overall achievement. The school was
delighted to be awarded SSAT accreditation for Transforming in Principled Curriculum Design in 2023

Working Hours :
Monday to Friday - term time only 37 hours per week total Daily hours to be confirmed

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Administrative skills,Initiative