Business Administration Apprentice at Invicta Grammar School

You will play a key role working alongside the Office Manager and the Senior Admissions and Administration Officer.

You will offer support to a varied number of areas around the school to develop your Business Administration knowledge.

You will work alongside the Admissions team, supporting not only admin tasks, but also working with pupils in key stage 2 with their journey into secondary education. This will take the form of workshops, transition events and work with primary schools.

You will also work with the reception team, dealing with telephone calls to the school and welcoming visitors.

We have a very large and high-tech reprographics room, and you will gain experience working with the equipment and producing high-quality resources for the school.

Working with the Senior Admissions and Administration Officer, you will assist in sending correspondence, organising trips and general administration.

Your day-to-day tasks may include:

Supporting reception by helping to receive visitors, answering the telephone, and dealing with student and staff queries. Booking meeting rooms. Arranging stationery and medical orders. Preparing and distributing emails and letters. Assisting with the development of school literature. Working alongside the admissions team, assisting with both the normal rounds of admissions and in-year admissions. Assisting with the programme of events around transitioning from primary to secondary school – this will involve the organisation of transition events and workshops. Supporting the many events that are held in school over the year – this could be support with parent consultation evenings, Awards evening, or at the school production, for example. Assisting with hospitality arrangements.

Training:
Level 3 Business Administrator Apprenticeship Standard Preparation for End Point assessment Work-based and tutor-supported online training delivery Level 2 Functional Skills in English and maths if required https://skillsengland.education.gov.uk/apprenticeship-standards/st0070-v1-0

Training Outcome:

For the right candidate, there are good prospects with opportunities in administration within Invicta Grammar School or across the VIAT Trust.

Employer Description:

At Invicta Grammar we seek to develop the skills, talents, and interests of all our students as individuals.  We have high expectations and high aspirations for all, and our vision is one of academic excellence in a supportive and caring environment.  Our results are outstanding and ensure we are the best school in Maidstone.  The opportunities and care we provide, are equally outstanding.

Working Hours :
37 hours per week, 52 weeks per year. Monday – Thursday 8.00am – 4.00pm; Friday 8.00am – 3.30pm. A 30-minute unpaid lunch is taken every day.

Skills:
Communication skills,Assess confrontation,Capacity to remain calm,Cope with the unexpected,Excellent attendance record,Excellent time keeping,Good secretarial skills,Good word processing skills,Knowledge of Word for Windows,Knowledge of Excel,Good interpersonal skills,Diffuse confrontation