Business Administration Apprenticeship - Cubitt Town Primary School

The Apprentice School Administrator provides essential administrative and operational support to ensure the smooth day-to-day running of Cubitt Town Primary School. Working closely with the School Business Manager, the role involves front-of-house reception duties, managing enquiries from parents, staff and visitors, and supporting whole-school administration. The post has a strong focus on attendance monitoring using Arbor, including maintaining accurate registers, following up absences, producing reports and working with families and external agencies to improve attendance. The role also supports school finance processes, including ordering, invoicing, stock control and record keeping using SAGE, as well as assisting with pupil premium administration.

Undertake reception duties as required Direct telephone calls and take messages for forwarding Handle frontline enquiries from staff, parents, children, and visitors, either by telephone or in person, responding sensitively and providing refreshments when requested Provide general assistance with word processing, displays, photocopying, and forwarding post and documentation to parents, staff, governors, and other agencies  Act as a Fire Marshal and attend any required training to perform duties effectively Undertake any reasonable request from the SBM relevant to the role, including cover duties to support the office team during absences Use Arbor to track attendance and generate reports as needed Ensure all registers on Arbor are up to date after each session and prepare evacuation registers, including reports from the entry sign Monitor attendance data and identify families where attendance is a concern Make first-day absence calls Monitor registers for patterns of absence Record reasons for absence following phone calls or letters Liaise with AWA as required Provide monthly class attendance returns Print certificates for children with 100% attendance Maintain and produce PA and overall attendance returns Accompany SLT on home visits when required Take responsibility for filing, invoicing, payments, and deliveries Set up and manage systems for organising hard copies of financial documents, excluding payroll Monitor stock and stationery levels Create orders on SAGE and carry out necessary follow-up Follow procedures for checking and signing financial documents

 

Training:
Apprenticeship Details - 18 months expected duration to complete, working towards your Level 3 Business Administration Qualification. (All learning is delivered online/ remote) Training Provider: LMP Education (rated 1st best UK training provider)

Training Outcome:

Possible full-time employment upon completion of the apprenticeship. 

Employer Description:

At Cubitt Town Primary School we work together to create a school where everyone feels included, supported and able to flourish. Our building and resources belong to us all, and we treat our surroundings and each other with care, respect and empathy.

Working Hours :
Monday to Friday 9am-5pm with 1 hour break for lunch at 12.30-1.30pm, with Thursday being an off-the-job-training day.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Logical,Team working,Initiative