Apprentice Facilities Coordinator

You will learn to:

Administer and maintain operational systems, including Computer Aided Facilities Management (CAFM), Purchase Order/Invoicing and asset registers Triage and troubleshoot reported faults, prioritising and allocating tasks to third-party suppliers as necessary Oversee contractor and supplier performance, ensuring compliance with agreed Service Level Agreements and Key Performance Indicators Review and audit contractor documentation, including certification, insurance, and Operations & Maintenance manuals Support with the setup and mobilisation of new contracts Ensure statutory compliance and accurate maintenance of planned maintenance data and certification are in place Act as the primary escalation point for key stakeholders, maintaining clear communication with site managers regarding ongoing maintenance, and escalating issues to the Facilities Manager as required Provide facilities-related advice and guidance to site teams, the Property department, and the wider business Review and assess quotations and reports Attend meetings, recording minutes and following up on action points as required Manage procedures for safe systems of work, including the Permit to Work process Raise purchase orders and validate invoices related to maintenance tasks, ensuring costs align with agreed schedules of rates Participate in training initiatives to enhance team skills and improve operational efficiency including continued development Develop subject matter expertise in designated compliance areas, keeping up to date with industry best practices and legislative changes Oversee office operations, ensuring compliance with fire safety and first aid requirements, testing emergency procedures, and arranging relevant training Assist in the production of reports to monitor supplier performance and control costs Liaise with internal departments and regulatory authorities, including local councils Conduct site visits with the Facilities Manager for knowledge sharing, project handovers, and other operational needs Identify and implement improvements to facilities management systems and processes Carry out general administrative tasks to support the facilities and wider property team as required

Training:
You will complete a Level 3 Facilities Management Supervisor Apprenticeship Standard

This programme will be delivered using a combination of:

Workplace experience to gain practical skills Guidance and training from an experienced workplace mentor Industry recognised training leading to an apprenticeship qualification You will attend training workshops both online and in person. These will take place within the workplace and at other training locations

Training Outcome:
Following successful completion of your apprenticeship you will be offered a permanent role, with one of the best rental equipment providers in the industry The size and scope of Sunbelt Rentals affords a wealth of opportunity for future progression. We are increasingly investing in developing the skills of our apprentices, with additional wide-ranging training opportunities built into the programme, and the development of possible higher-level qualifications and career pathways post-graduation

Employer Description:
Sunbelt Rentals is the leader in equipment rentals in the UK, Ireland, US and Canada - as well as specialist operations in Europe. We provide a range of solutions to every market and sector, including construction, industrial, energy, infrastructure, government and events. Our teams make the impossible possible and the unthinkable doable. Turning what if into what is. Our people are at the heart of our values and they’re our greatest asset. We rely on you to look after our customers so in return, we take good care of you. We recognise the value and uniqueness of our team-mates and are committed to creating a diverse and inclusive Sunbelt Rentals, providing equality of opportunity and a culture of fairness and respect. Your health, safety and wellbeing is really important to us. We’re raising awareness and providing support through initiatives such as our mental health awareness campaign and first-aider programme. You’ll also be able to access a 24-7 employee assistance helpline, counselling services and financial wellbeing support.

Working Hours :
In agreement with the manager but Monday - Friday between the hours of 7.00am - 5.00pm e.g., 8.00am - 4.30pm. Shifts to be confirmed.

Skills:
Communication skills,Attention to detail,Organisation skills,Problem solving skills,Team working,Initiative,Enthusiasm,Motivation to learn new skills