Office Administrator Apprentice

Vallum Projects Ltd in Luton are looking for an Office Administrator Apprentice to join their team.

Vallum Projects Ltd specialise in electrical and civil engineering projects in the following sectors: rail, power and commercial.

So what will you be doing in this role?

General Office Administration:

Provide administrative support to the Office Manager and wider team and handle incoming calls, emails, and correspondence, directing inquiries as needed.

You will also maintain office supplies and ensure the office environment is well-organised. You will assist with document preparation, filing, and data entry. Support the coordination of meetings, including scheduling and preparing materials. Accept and manage deliveries, ensuring accurate record-keeping and distribution.

Procurement & Asset Management:

You will process requisitions for projects, including labour, plant, materials, PPE, and office supplies. Raise purchase orders as required and ensure proper documentation. And maintain control of company assets, tracking usage and allocation.

Fleet Management:

Schedule the servicing and maintenance of company-owned vehicles. Coordinate with leasing companies to ensure compliance with maintenance requirements. Arrange hire vehicles as needed. And maintain up-to-date fleet insurance records.

Compliance & Accreditation:

You will assist with fatigue management by updating spreadsheets and reporting exceedances. And support the renewal and maintenance of industry accreditations (RISQS, ISO, Construction Line).

Supplier & External Relations:

You will manage external supplier records, including sending and processing pre-qualification packs. And maintain an up-to-date database of approved suppliers.

Travel & Logistics:

Assist with booking travel and accommodation for staff as required.

College attendance will be once a month for 9 months at Bedford College.

Candidates must be able to drive. As part of the fleet arrangements, you might be required to refuel the vehicles. And there might be the occasional delivery to pick up and drop off.

Training:
Level 3 Business Administration Level 2 Functional Skills English and maths

Training Outcome:

Going on to complete the Certificate and Diploma in Management. Career progression into Project Management or eventually taking over as the Office Manager, on completion of your apprenticeship.

Employer Description:
Vallum Projects specialise in electrical and civil engineering projects in the following sectors: rail, power and commercial. Managing enhancement and renewals projects from inception to delivery. Our team of engineers and construction professionals enables us to provide a complete package of excellence from concept to completion.

Working Hours :
Monday - Friday, 8.00am to 4.30pm.

Skills:
Organisation skills,communication skills,team player,Good time keeper,Driving Licence