Reception/Administration Apprentice

Key responsibilities include, but are not limited to:

Administration: Providing support and assistance to the Admin Team to ensure the smooth running of the Administration function. Reception: Providing a reception/front of house services including; answering and directing phone calls and emails; dealing with post and deliveries; organising couriers, meeting and greeting visitors, setting up meetings and organising lunches/refreshments, travel bookings, car hire requests Procurement: be able to enter orders, batch purchase invoices and match/enter delivery notes, process supplier statements onto the job costing system (full training will be given) Manage employee time and absence data: collating and entering timesheet and absence data for all staff, including entering expenses, holiday requests, sickness recording and banked time. Office Supplies: Maintaining stationery and PPE supplies, replenishing stock as and when required through the online ordering portal Reports: Produce reports and data on request from the Job Costing system to enable the engineers and management team to analyse data, jobs and trends Ad Hoc Requests: Providing ad hoc administration requests and tasks as and when required in a timely manner, including printing, producing reports, entering data, scanning, filing and archiving

Training:

On the level 3 Business Administration Apprenticeship, you will attend college once per week on a day release basis for a period of 18 months. 

We have currently identified DN Colleges DN1 2RF as a provider, but this can be adjusted at a location convenient to you. 

Training Outcome:

Business Administrator or Accounts Administrator.

Employer Description:
Fairfields provide industrial automation and control solutions across various sectors using electrical, electronic and programmable systems. We’re continuously looking into new technologies and trends. We are already working with IoT devices, cyber-security solutions, augmented reality and advanced software design. In this role you will be supporting the Administration Team and Engineers in the smooth running of the non-engineering functions of the business, providing a reception service, ordering goods through the procurement process and processing timesheet and absence data. Full training will be provided. This is an office-based position.  We are located in Retford DN22 7WF (North Nottinghamshire). you will be expected to attend the office for the duration of your apprenticeship. Therefore, we ask that you live no further than 1 hour from our Head Office.

Working Hours :
Office hours are either 8:00am to 4:00pm or 8:30am to 4:30pm Monday to Friday (37.5 hours per week).

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working,Full driving licence preferred