School Finance Officer Apprentice

Responsibilities and Tasks:

Financial Administration:

Take full ownership of the purchase ledger, ensuring accurate and timely processing Liaise with customers and suppliers to resolve queries and disputes Raise sales invoices when required Post invoices in a timely manner and send out payment remittances Manage the school’s Amazon account and process related purchases Complete journals to correct coding errors where necessary Maintain accurate electronic financial records, ensuring all documents including invoices are scanned and stored digitally Administer general administration of the finance system, including managing and maintaining a list of budget holders

Budget & Reporting:

Assist with routine month-end process, including reconciliations and returns Support the setup, monitoring and reporting of trips and other sales items on the online payment system Assist with any reporting and analysis from the catering cashless system Assist with monthly forecasting and annual budget setting exercises Adhere to all financial policies and statutory finance regulations

Payroll Support:

Assist with the monthly payroll, including inputting lunch duties, exam invigilator hours, and academic mentor hours Assist with any salary and payroll queries

Other:

Receive and direct the distribution of deliveries Monitor and process online forms for CPD, stationery requests, events, trips, leave of absences requests Assist with booking CPD, events, trips as required Handle queries from parents, staff and students, via phone, email and in person Manage uniform, equipment and other assistance provided to parents, including the school shop Monitor and order books and stationery stock as required. Adhere to all safeguarding policies and procedures and other policies at Uxbridge High School Undertake any other duties as directed by the School Accountant, Finance Manager or Director of Finance & Operations, as commensurate with the level of this role

Training:
Assistant Accountant Level 3  Remote training will be provided by HRUC 

Training Outcome:

At the end of your apprenticeship, there will be an opportunity to apply for permanent roles within our Finance Department.

Employer Description:
Uxbridge High School is an ambitious and dynamic converter academy with over 1,200 students aged 11 -18. We have much to celebrate at Uxbridge High School including a committed and focused staff, outstanding facilities, strong relationships with the community and school partners, supportive Governors and a thriving sixth form. We are delighted to be recognised by Alps in the top 20% of UK schools, celebrating outstanding sixth form student progress at A level. We value the successes of every child, whatever their starting point.  All of this takes place within a truly comprehensive and multicultural school that reflects life in modern Britain.

Working Hours :
Monday to Friday, working hours TBC

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Problem solving skills,Administrative skills,Number skills,Analytical skills,Team working