Business Administration Apprentice

You will be working with the General Division team. Tasks may include the following:

You will provide a supportive secretarial/administrative service to the Head of General Division and the team. Organise meeting/committees, collate and prepare papers, take minutes, circulate minutes and review actions, organise catering. Assist with other projects - related to Departmental Administration and building related issues i.e. - space, EAP, Contingency planning. Office management you will oversee the successful day to day running of the School Office. Assist with the organisation of internal and external events The role holder organises the School Office Christmas lunch for 120 staff (annual) and one summer event. Assists with induction process of new starters. Manages the holiday and sickness, and appraisal and probation, responsible for managing this on the HR system. Developing and maintaining the School’s intranet and public web pages. Providing advice and information on all parking issues connected with Clinical School staff in liaison with Addenbrooke’s Access Office. Responsible for processing expenses, ensuring they are correctly coded, keeping concise records of items of expenditure. Responsibility on I-Procurement purchasing system alongside CUFS. Processing and recording overtime costs. The role holder will provide assistance to the room booking administrator. They will approve rooms using the outlook system and provide cover to the post holder during periods of absence.

Training Outcome:

We have had 4 Business admin Apprentices in the General Division and the 3 that finished their apprenticeships, moved to more senior admin roles in the University.

Employer Description:
The School of Clinical Medicine is one of six Schools in the University. The School of Clinical Medicine currently employs over 3,000 people, spanning all varieties of staff type from Academic Professors to administrative support. We are based on the Cambridge Biomedical Campus. The School aims to provide leadership in education, discovery and healthcare. It will achieve this through; inspirational teaching and training, outstanding basic and clinical research and integration of these to improve medical practice for both individual patients and the population.

Working Hours :
Monday to Friday either 8.00am - 4.00pm or 9.00am - 5.00pm, 2 days a week. Hybrid working may be available, after the initial induction period.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Problem solving skills,Administrative skills,Team working