Business Administrator Apprenticeship

Mail Management: Open and sort Finance Office mail. Purchase Orders: Raise purchase orders, email suppliers, check deliveries, and mark parcels for distribution by the Facilities Team. Invoice Processing: Handle both purchase order and non-order invoices. School Trips: Process and record school trip payments, ensuring all information is correct and necessary journals are made. Supplier Statements: Reconcile supplier statements. Student Queries: Address student locker key queries and purchase order queries. Monthly Processing: Handle reprographic, catering, and paper journals at the end of each month. School Gateway Platform: Assist parents and staff with queries related to the school gateway platform. Credit Card Reconciliation: Reconcile school credit cards, raise orders, and reconcile on Sims Financial. Banking: Assist in preparing the banking of cash or cheques received. Audit Preparation: Prepare for audits by tidying up year-end purchase orders, goods received, and school trip payments. General Administration: Perform general administrative duties such as filing, photocopying, scanning, completing forms and managing office supplies. This may involve supporting other departments. Meeting Coordination: Schedule and coordinate meetings, including preparing agendas and taking minutes. Communication: Handle incoming and outgoing communications, including emails and phone calls. Data Management: Maintain and update databases and records accurately. Support Other Functions: Provide basic administrative support to other business functions such as reception, HR, and reprographics as necessary. Additional Tasks: Undertake other tasks as requested by the Business Support Officer.

Training Outcome:
Once qualified, the role of finance assistant is offered.

Employer Description:
Bexhill Academy is part of the Attwood Academies Trust. We are a larger than average 11-16 mixed school serving the coastal town of Bexhill-On-Sea, East Sussex, with approximately 1500 students currently on roll. Bexhill is seaside town renowned for the De La Warr Pavilion and being the home to the first British motor race

Working Hours :
Monday to Friday, 8.00am - 4.00pm.

Skills:
Communication skills,IT skills,Attention to detail,Organisation skills,Customer care skills,Administrative skills,Number skills,Team working