Accounts Administrator Apprentice J3390

Duties will include:

Ensure accurate entry and processing of invoices received for purchase of goods and services procured by the college Monitor and review purchase orders and liaise with departments for prompt receipting and to assist in resolving queries Support and undertake preparation and production of payment runs Ensure all amounts paid have been properly approved and comply with college procedures Reconcile supplier statements and resolve supplier queries as required Set up new supplier accounts within APTOS, ensuring proper procedures and approvals have been obtained Ensuring all utility costs are recorded correctly Support the team with accounting for expenditure incurred on GPC cards (procurement credit cards) Post journals as required

You will be supported to:

Be aware of the organisation's needs and activities and their impact for accounting and finance Identify, collate and process financial and accounting data from primary sources such as business records Examine financial and accounting data to identify issues with quality and reliability as instructed and in accordance with guidance Rectify errors in financial and accounting data, escalating problems beyond their remit as appropriate Reconcile transactional data to minimise the chance of errors in financial and accounting outputs such as sales and purchase invoices, sale and purchase orders, bank statements and payroll Plan and review workloads with the supervisor to ensure the best use of time to complete allocated tasks efficiently Communicate with internal and external stakeholders using appropriate methods and professional language. Examples may include letters, ‘phone, face-to-face, e-mail, video call, online chat functions etc Use financial and accounting software packages to input and manage data safely and securely in line with organisational instructions Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations Keep up to date with developments to enhance relevant skills and take responsibility for own professional development

Training:

Training schedule has yet to be agreed. Details will be made available at a later date.

Training Outcome:

Possibility of future training and development onto the Level 3 Apprenticeship and a full-time position within the team once all training has been completed successfully.

Employer Description:
As an apprentice, South West Apprenticeship Company Limited, the Flexi Job Agency (FJA) will employ the successful candidate on behalf of this employer. 99% of our apprentices gain full-time employment with their host organisation after completing their apprenticeship or they have progressed onto higher qualifications. The experience and knowledge you gain, plus the relationships you develop, make it easier to progress quickly.

Working Hours :
Monday to Thursday - 9am to 5pm & Friday - 9am to 4.30pm with ½ an hour for lunch on all days.

Skills:
Communication skills,IT skills,Attention to detail,Problem solving skills,Number skills,Team working